Project Administration Assistant

Peritus Technology; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

Peritus Technology in Melbourne is seeking a Project Administration Assistant to support the delivery of parking technology, infrastructure and maintenance services across Melbourne. This varied role focuses on coordinating information, maintaining accurate project records and keeping work progressing to meet deadlines.

You will assist the Project Coordinator, handle registers, packs, permits and communications with field technicians, contractors and stakeholders, and learn our client systems

Qualifications

• Experience in project administration, contract administration, service coordination or a similar support role.
• Strong organisational skills and the ability to manage competing priorities.
• High attention to detail and a commitment to maintaining accurate records.
• Clear written and verbal communication skills.
• Confidence communicating with field personnel, contractors, suppliers and client representatives.
• Sound judgement and the ability to recognise when an issue needs to be escalated.
• The ability to learn new work-order, asset-management and client systems.
• The ability to work independently while contributing to a small, collaborative team.

Responsibilities

• Receive, review, register and track work orders from issue through to completion.
• Maintain project registers, schedules, action lists and document-control records.
• Prepare and collate job packs, drawings, photographs, permits and supporting documentation.
• Coordinate information required by field technicians, contractors, suppliers and project stakeholders.
• Monitor deadlines, priorities, service levels and outstanding actions.
• Follow up missing information and elevate risks or anticipated delays.
• Assist with permits, utility enquiries, resident notifications and pre-start requirements.
• Check completed work records for accuracy and completeness.
• Maintain asset, equipment and location information, including supporting GIS and client-system updates.
• Compile evidence for completed and chargeable works.

Skills

Organisational skills

Communication

Record-keeping

MS Outlook/Word/Excel

Independent with team

Driver licence

Tools

Microsoft Office

Job description

Peritus Technology is seeking an organised and proactive Project Administration Assistant to support the delivery of parking technology, infrastructure and maintenance services across Melbourne. The position will initially provide administrative support to the Project Coordinator in delivering the City of Melbourne's parking meters, parking control devices and associated services contract. The successful candidate may also assist with other Peritus projects and general business administration as required. This is a varied, hands-on role suited to someone who enjoys coordinating information, keeping work moving and making sure project records are accurate and complete.

Key responsibilities

Receive, review, register and track work orders from issue through to completion.

Maintain project registers, schedules, action lists and document-control records.

Prepare and collate job packs, drawings, photographs, permits and supporting documentation.

Coordinate information required by field technicians, contractors, suppliers and project stakeholders.

Monitor deadlines, priorities, service levels and outstanding actions.

Follow up missing information and elevate risks or anticipated delays.

Assist with permits, utility enquiries, resident notifications and pre-start requirements.

Check completed work records for accuracy and completeness.

Maintain asset, equipment and location information, including supporting GIS and client-system updates.

Compile evidence for completed and chargeable works.

About you

Experience in project administration, contract administration, service coordination or a similar support role.

Strong organisational skills and the ability to manage competing priorities.

High attention to detail and a commitment to maintaining accurate records.

Clear written and verbal communication skills.

Confidence communicating with field personnel, contractors, suppliers and client representatives.

Sound judgement and the ability to recognise when an issue needs to be escalated.

Competence in Microsoft Outlook, Word and Excel.

The ability to learn new work-order, asset-management and client systems.

The ability to work independently while contributing to a small, collaborative team.

A current Australian driver licence and the ability to attend Melbourne sites when reasonably required.

About us

Peritus Technology is an Australian parking technology company providing the supply, installation, maintenance and support of parking meters, enforcement technology and associated systems. We work with councils, private operators, contractors, technology partners and field service providers to deliver reliable parking solutions throughout Australia.

A varied role supporting a significant City of Melbourne services contract.

Exposure to parking technology, infrastructure and field-service operations.

A supportive working environment with direct access to experienced project personnel.

Training in the systems and processes used to deliver the contract.

Opportunities to develop broader project and contract-administration experience.

The chance to contribute to other Peritus projects as the role develops.