Parking Tech Project Administrator

Peritus Technology; City of Melbourne; On-site; AUD 55,000 - 75,000; Full time

Job summary

Peritus Technology in Melbourne is seeking a Project Administration Assistant to support the delivery of parking technology, infrastructure and maintenance services across Melbourne. This varied role focuses on coordinating information, maintaining accurate project records and keeping work progressing to meet deadlines.

You will assist the Project Coordinator, handle registers, packs, permits and communications with field technicians, contractors and stakeholders, and learn our client systems

Qualifications

• Experience in project administration, contract administration, service coordination or a similar support role.
• Strong organisational skills and the ability to manage competing priorities.
• High attention to detail and a commitment to maintaining accurate records.
• Clear written and verbal communication skills.
• Confidence communicating with field personnel, contractors, suppliers and client representatives.
• Sound judgement and the ability to recognise when an issue needs to be escalated.
• The ability to learn new work-order, asset-management and client systems.
• The ability to work independently while contributing to a small, collaborative team.

Responsibilities

• Receive, review, register and track work orders from issue through to completion.
• Maintain project registers, schedules, action lists and document-control records.
• Prepare and collate job packs, drawings, photographs, permits and supporting documentation.
• Coordinate information required by field technicians, contractors, suppliers and project stakeholders.
• Monitor deadlines, priorities, service levels and outstanding actions.
• Follow up missing information and elevate risks or anticipated delays.
• Assist with permits, utility enquiries, resident notifications and pre-start requirements.
• Check completed work records for accuracy and completeness.
• Maintain asset, equipment and location information, including supporting GIS and client-system updates.
• Compile evidence for completed and chargeable works.

Skills

Organisational skills

Communication

Record-keeping

MS Outlook/Word/Excel

Independent with team

Driver licence

Tools

Microsoft Office

Job description

Peritus Technology in Melbourne is seeking a Project Administration Assistant to support the delivery of parking technology, infrastructure and maintenance services across Melbourne. This varied role focuses on coordinating information, maintaining accurate project records and keeping work progressing to meet deadlines.

You will assist the Project Coordinator, handle registers, packs, permits and communications with field technicians, contractors and stakeholders, and learn our client systems