Project Administration

Ebro Armaturen Pacific; Sydney; On-site; AUD 60,000 - 75,000; Full time

Job summary

Ebro Armaturen Pacific in Caringbah NSW is seeking a dedicated Project Administrator to join our team on a full-time basis. This pivotal role provides essential support to our project management function and ensures smooth administrative operations for complex projects.

You will manage project documentation, coordinate communications with internal teams, clients and suppliers, and help maintain schedules, filing systems and timely reporting.

Qualifications

• Strong organisational skills to manage multiple tasks and priorities.
• Proficiency in Word, Excel and Outlook.
• Excellent written and verbal communication skills.
• Meticulous attention to detail in all administrative work.

Responsibilities

• Prepare and maintain comprehensive project documentation and records.
• Coordinate project communications between internal teams, clients and external stakeholders.
• Manage project timelines and schedules with relevant team members.
• Process project-related administrative requests and ensure timely completion of tasks.
• Maintain accurate filing systems, both physical and digital.
• Support project managers with report preparation and data compilation.
• Liaise with departments to coordinate project activities and resources.

Skills

Organization

Communication

Detail-oriented

Teamwork

Reliability

Independent work

Tools

Microsoft Word

Microsoft Excel

Microsoft Outlook

Job description

Ebro Armaturen Pacific is a leading provider of industrial solutions and engineering expertise. We pride ourselves on delivering high-quality products and services to our clients across diverse sectors. Our team is committed to operational excellence, innovation, and maintaining strong relationships with our customers and partners. We foster a collaborative workplace culture where professionalism and attention to detail are valued.

About the role

We are seeking a Project Administration professional to join our team on a full-time basis at our Caringbah NSW office. This is a pivotal administrative role that will provide essential support to our project management function. You will be responsible for managing project documentation, coordinating communications, and ensuring efficient administrative processes that keep our projects running smoothly.

Key responsibilities

• Preparing, organising and maintaining comprehensive project documentation and records in accordance with company policies and industry standards
• Coordinating project communications and correspondence between internal teams, clients, and external stakeholders
• Managing project timelines and maintaining project schedules with relevant team members
• Processing project-related administrative requests and ensuring timely completion of tasks
• Maintaining accurate and up-to-date filing systems, both physical and digital, ensuring easy retrieval of project information
• Supporting project managers with report preparation and data compilation
• Liaising with relevant departments to ensure smooth coordination of project activities and resources

What we are looking for

• Strong organisational skills with the ability to manage multiple tasks and priorities simultaneously
• Proficiency in Microsoft Office Suite, particularly Word, Excel and Outlook
• Excellent written and verbal communication skills with the ability to communicate effectively at all organisational levels
• Meticulous attention to detail and commitment to accuracy in all administrative work
• Strong interpersonal skills and the ability to work collaboratively within a team environment
• Reliability and professional demeanour with a proactive approach to problem-solving
• Ability to work independently and follow instructions with minimal supervision

What we offer

At Ebro Armaturen Pacific, we are committed to supporting the professional growth and wellbeing of our employees. We offer competitive remuneration packages commensurate with experience and qualifications. Our workplace culture emphasises teamwork, continuous improvement and respect for all employees. We are proud to maintain a safe, inclusive workplace where all employees feel valued and supported. We offer flexibility in work arrangements where possible to support work-life balance.