Project Coordinator / Project Administrator

Eptec; Cumberland; On-site; AUD 60,000 - 90,000; Full time

Job summary

Eptec is seeking a confident Project Coordinator to join our Infrastructure Solutions team in Regents Park, Sydney. You will support the Sydney Water Vent Shaft team and broader infrastructure group with documentation, reporting, purchasing, invoicing and records management.

This role requires collaboration with Project Managers, Supervisors and site personnel to keep projects running safely and efficiently.

Qualifications

• Experience in project coordination or project administration.
• Experience in infrastructure, construction, or asset remediation.
• Strong admin and coordination skills with attention to detail.
• Experience supporting documentation, reporting, purchasing, invoicing or cost administration.
• Strong communication with site teams, clients, suppliers and stakeholders.
• Proficiency in Word, Excel and Outlook.
• Good problem-solving and ability to manage competing priorities.
• Practical, proactive and team-focused approach.
• Related field qualification would be beneficial but not essential.

Responsibilities

• Support Eptec’s Zero Harm values and contribute to a strong safety culture.
• Provide project coordination and administration support to the Sydney Water Vent Shaft team and wider Infrastructure team.
• Assist Project Managers with documentation, reporting, timesheets, registers and project records.
• Create and process purchase orders, supplier invoices and goods receipts.
• Support project cost tracking, forecasting, billing and invoicing processes.
• Obtain supplier quotes and assist with procurement activities.
• Maintain accurate project documentation for internal teams, clients and stakeholders.
• Assist with subcontractor documentation, communications and record keeping.
• Coordinate meetings, track actions and follow up outstanding items.
• Act as a key point of contact for project-related enquiries.
• Maintain site personnel records, project files and general administration records.

Skills

Project coordination

Attention to detail

Communication skills

Cost administration

Procurement support

Education

Business/Administration/Engineering qualification

Tools

Microsoft Office

Job description

Eptec is a leading corrosion mitigation and asset protection company, specialising in the protection, preservation and rehabilitation of critical infrastructure assets.

Our Infrastructure Solutions team delivers complex remediation, maintenance and refurbishment works across water, Tunnels, bridges and other key infrastructure sectors.

Recent and current projects include the Sydney Water Vent Shaft maintenance program, Tunnelling packages, Hume Dam Penstock Refurbishment, Hawkesbury River Rail Bridge and other major infrastructure works across NSW and Australia.

About the role

We are currently looking for a confident and organised Project Coordinator to join our Infrastructure Solutions team, supporting the Sydney Water Vent Shaft team and the broader Infrastructure business.

Based from our Regents Park office, this role will work closely with Project Managers, Supervisors and operational teams to provide high quality project coordination and administration support.

This is a varied role where no two days will be the same. The successful candidate will assist with project documentation, reporting, purchasing, invoicing, project records, supplier coordination and general project support to help ensure works are delivered safely, efficiently and to a high standard.

Key responsibilities

• Supporting Eptec’s Zero Harm values and contributing to a strong safety culture.
• Providing project coordination and administration support to the Sydney Water Vent Shaft team and wider Infrastructure team.
• Assisting Project Managers with documentation, reporting, timesheets, registers and project records.
• Creating and processing purchase orders, supplier invoices and goods receipting.
• Supporting project cost tracking, forecasting, billing and invoicing processes.
• Obtaining supplier quotes and assisting with procurement activities.
• Maintaining accurate project documentation for internal teams, clients and stakeholders.
• Assisting with subcontractor documentation, communications and record keeping.
• Coordinating meetings, tracking actions and following up outstanding items.
• Acting as a key point of contact for project-related enquiries.
• Maintaining site personnel records, project files and general administration records.

Skills and experience

To be successful in this role, you will ideally have:

• Previous project coordination, project administration or site administration experience.
• Experience in infrastructure, construction, engineering, asset remediation or a similar environment.
• Strong administration and coordination skills with excellent attention to detail.
• Experience supporting project teams with documentation, reporting, purchasing, invoicing or cost administration.
• Strong communication skills and the ability to work with site teams, clients, suppliers and internal stakeholders.
• Confidence using Microsoft Office, particularly Word, Excel and Outlook.
• Good problem-solving skills and the ability to manage competing priorities.
• A practical, proactive and team-focused approach.
• A qualification in business, administration, engineering or a related field would be beneficial but is not essential.

Join a dynamic team

Eptec is looking for someone with the right attitude, strong attention to detail and a genuine interest in supporting project delivery across our Infrastructure business.

This is a great opportunity to join a practical, fast-paced and supportive team working on important infrastructure assets.

At the Eptec Group, our values foster a collaborative, caring, performance-focused culture that supports a safe and secure working environment for all our teams, stakeholders and clients. We are committed to a workplace culture that strongly supports diversity and inclusion and we welcome applications from across the community.

We are keen to invest in individuals with the right attitude, who want to progress their career. We will support the successful candidate with training and development, and we provide a great working environment, and highly competitive remuneration.

The successful candidate may be required to travel to project sites from time to time and complete a pre-employment process, which includes a medical assessment.

To find out more about EPTECplease view our web page at: www.eptec.com.au