Project Admin & Procurement Specialist

Schweitzer Engineering Laboratories (SEL); Melbourne; On-site; AUD 50,000 - 70,000; Full time

Job summary

Schweitzer Engineering Laboratories (SEL) is seeking an organized Project Management Support professional in Melbourne to assist multiple project teams with administrative tasks and records management. You will create new projects, manage inputs for validation, and ensure planning and billing terms are properly set up for various requirements.

The role emphasizes document control, timely communications, and accurate project records across departments.

Qualifications

• High School Diploma.
• 2 – 3 years of experience in a project management support, Admin, or related role.
• Knowledge of project management support skills, related terminology, procurement, and document control.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).
• Written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Strong initiative and ability to manage multiple priorities.
• Background check results are satisfactory to SEL.

Responsibilities

• Support project teams and different departments with administrative activities.
• Create new projects and records, ensuring the necessary inputs for validation, setting up planning, billing terms, and customer portal administration for different requirements.
• Maintain document control of projects, records any documentation provided by project teams, and ensure all inputs and outputs are saved and traceable.
• Support project communications, correspondences, and information flow; submit deliverables, maintain project records and registers, and track stakeholder responses.
• Manage procurement and logistics activities, including vendor setup, purchase requisitions, order processing, inventory traceability, shipment coordination, and delivery documentation.
• Support with invoice preparation, submittal through customer portals, and additional invoicing activities as needed.
• Follow and apply SEL Values, Principles of Operations, and World Class Manufacturing Principles.
• Understand. Create. Simplify.
• Other duties as assigned.

Skills

Project support

Administrative support

Procurement

Document control

Microsoft Office

Communication

Prioritization

Vendor setup

Education

Bachelor’s degree in Business, Project Management, Administration, or a related field

Tools

Deltek Vantagepoint

ERP software

Microsoft Office Suite

Job description

_ Essential Duties and Responsibilities _

• Support project teams and different departments with administrative activities.
• Create new projects and records, ensuring the necessary inputs for validation, setting up planning, billing terms, and customer portal administration for different requirements.
• Maintain document control of projects, records any documentation provided by project teams, and ensure all inputs and outputs are saved and traceable.
• Support project communications, correspondences, and information flow; submit deliverables, maintain project records and registers, and track stakeholder responses.
• Manage procurement and logistics activities, including vendor setup, purchase requisitions, order processing, inventory traceability, shipment coordination, and delivery documentation.
• Support with invoice preparation, submittal through customer portals, and additional invoicing activities as needed.
• Follow and apply SEL Values, Principles of Operations, and World Class Manufacturing Principles.
• Understand. Create. Simplify.
• Other duties as assigned.

_ Required Qualifications _

• High School Diploma.

• 2 – 3 years of experience in a project management support, Admin, or related role.

• Knowledge of project management support skills, related terminology, procurement, and document control.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint).

• Written and verbal communication skills.

• Strong organizational skills and attention to detail.

• Strong initiative and ability to manage multiple priorities.

• Background check results are satisfactory to SEL.

Preferred Qualifications / Skills

• Bachelor’s degree in Business, Project Management, Administration, or a related field.

• Experience with Deltek Vantagepoint, or other project management and ERP software.

• Experience working in a professional office environment.

• Proficiency in Microsoft Office Suite (Outlook, Teams).

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