Team Assistant

Stellar Recruitment AU and NZ; Canterbury-Bankstown; On-site; AUD 65,000 - 70,000; Full time

Job summary

Stellar Recruitment AU and NZ – Canterbury NSW is seeking an office administrator to support a busy team in a compact, inner-city environment. You will provide high-level administrative assistance to managers and staff, manage supplies and vendor relationships, and maintain accurate records with strong document control.

You will also oversee the company fleet, coordinate meetings, travel, and events, and support training sessions and company functions.

Qualifications

• Proven experience in an administrative or receptionist role.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office and general IT systems.
• High attention to detail with proactive problem-solving mindset.

Responsibilities

• Provide high-level administrative assistance to managers and staff.
• Manage office supplies, equipment servicing, and vendor relationships.
• Maintain accurate digital and physical records with strong document control.
• Oversee the company fleet, ensuring vehicles are clean, safe, and compliant.
• Coordinate meetings, travel arrangements, and accommodation bookings.
• Support internal events, training sessions, and company functions.
• Process leave forms and timesheet data with accuracy.
• Maintain CPD records and assist with catering and logistics.

Skills

Administration

Communication

MS Office

Attention to detail

Independence

Teamwork

Tools

MS Office Suite

Job description

Stellar Recruitment AU and NZ – Canterbury NSW

Full time

2mo ago , from Stellar Recruitment AU and NZ

Our client is a respected New Zealand design and engineering consultancy known for delivering high quality structural, civil, and architectural solutions across commercial and industrial projects. They offer an integrated in house team that provides fully coordinated design services, giving clients a smooth and efficient experience from concept through to delivery. With strong long term industry partnerships and a reputation for practical, cost effective solutions, this is an organisation where collaboration, innovation, and professional growth are genuinely supported

• $65,000 - $70,000 (Por Rata)
• 5 Days Per Week - 6 hours per day
• Inner City Location

Our Client:

Our client is a respected New Zealand design and engineering consultancy known for delivering high quality structural, civil, and architectural solutions across commercial and industrial projects. They offer an integrated in house team that provides fully coordinated design services, giving clients a smooth and efficient experience from concept through to delivery. With strong long term industry partnerships and a reputation for practical, cost effective solutions, this is an organisation where collaboration, innovation, and professional growth are genuinely supported

About the role:

This pivotal role ensures the smooth day-to-day running of their office, supporting operational excellence. If you thrive in a fast-paced environment and enjoy being the go-to person who keeps everything running seamlessly, we’d love to hear from you.

Key Responsibilities:

• Provide high-level administrative assistance to managers and staff.
• Manage office supplies, equipment servicing, and vendor relationships.
• Maintain accurate digital and physical records with strong document control.
• Oversee the company fleet, ensuring vehicles are clean, safe, and compliant
• Coordinate meetings, travel arrangements, and accommodation bookings.
• Support internal events, training sessions, and company functions.
• Process leave forms and timesheet data with accuracy.
• Maintain CPD records and assist with catering and logistics.

Skills and Experience:

• Proven experience in an administrative or receptionist role.
• Excellent communication and interpersonal abilities.
• Proficiency in Microsoft Office and general IT systems.
• High attention to detail and a proactive problem-solving mindset.
• Ability to work independently.
• Good sense of humour, team player and proactive approach.

Please note, only NZ Residents or Citizens will be considered for this permanent position.

About Stellar Recruitment

Since 2006, the Stellar Recruitment team has been dedicated to transforming the recruitment landscape. With years of experience and a focus on “Inspiring Growth, Changing Lives”, we partner with employers to fuel their growth while opening doors to life‑changing opportunities for job seekers.