Project Administration

Stellar Recruitment AU and NZ; Canterbury-Bankstown; On-site; AUD 63,000 - 77,000; Full time

Benefits offered by this job

KiwiSaver

On-site parking

Health insurance

Social club

Job summary

Stellar Recruitment AU and NZ – Canterbury NSW is seeking an on-site administrator to support multiple technical teams by coordinating project documentation and handling general office duties. The role involves preparing reports, letters, meeting minutes, and project plans, along with assisting senior staff across several projects.

The successful candidate will manage invoicing, filing, client interactions, and ensure organized admin systems.

Qualifications

• Experience coordinating projects in engineering or construction (preferred).
• Proactive approach with strong organizational and admin skills.
• Proficient in MS Word and Excel; able to manage documentation accurately.

Responsibilities

• Produce project documentation including reports, specs, letters, minutes and plans.
• Provide admin support to senior technical staff across multiple projects.
• Prepare and lodge Building Consent applications and amendments.
• Assist with general office administration including filing, scanning, reception and meetings.
• Assist managers with monthly invoicing and entering creditor invoices into cost systems.
• Maintain consistent admin processes and high standards across work.
• Focus on continuous improvement to support growth.

Skills

Project coordination

MS Office

Communication

Team collaboration

Organisational skills

Financial awareness

Proactive

Independent work

Tools

MS Word

MS Excel

Job description

Stellar Recruitment AU and NZ – Canterbury NSW

Full time

• Up to $70,000, KiwiSaver, on-site parking and health insurance
• 40 hours per week, flexible start time from 7.30am
• Social club, corporate day out, focus on health and well-being, EAP
• Exceptional professional team, training & development, supportive and fun

Benefits:

• Up to $70,000, KiwiSaver, on-site parking and health insurance
• 40 hours per week, flexible start time from 7.30am
• Social club, corporate day out, focus on health and well-being, EAP
• Exceptional professional team, training & development, supportive and fun

Our Client:

Our client is a respected New Zealand design and engineering consultancy known for delivering high quality structural, civil, and architectural solutions across commercial and industrial projects. They offer an integrated in house team that provides fully coordinated design services, giving clients a smooth and efficient experience from concept through to delivery. With strong long term industry partnerships and a reputation for practical, cost effective solutions, this is an organisation where collaboration, innovation, and professional growth are genuinely supported.

About the role:

Reporting to the Business Service Manager, this on-site role plays a key part in keeping projects and office operations running smoothly. You will support multiple technical teams by coordinating project documentation. You will help with general office tasks, client interaction, and maintaining organised administrative systems. This position is ideal for someone who enjoys variety, thrives in a busy project environment, and takes pride in keeping teams aligned and on track.

Key Responsibilities:

• Produce project documentation including technical reports, specifications, letters, meeting minutes, producer statements and project planning
• Provide administrative support to senior technical staff across multiple projects
• Prepare and lodge Building Consent applications and amendments
• Support general office administration including filing, scanning, reception, and coordinating meetingsAssist managers with preparing monthly invoicing, prepare client invoices, and enter creditor invoices into internal cost systems
• Maintain consistent administrative processes and high standards across all work
• Focused on continuous improvement and productivity to support strategic growth

Skills and Experience:

• Demonstrate experience in project coordination (Engineering / Construction preferred)
• Support timely and high-standard project delivery with a proactive approach
• Intermediate – Advanced Microsoft Office suite, Word and Excel
• Apply sound commercial judgment and financial awareness
• Show initiative and self-direction in anticipating team needs
• Maintain accuracy and structure through strong organisational skills
• Communicate clearly and build positive working relationships
• Work independently while contributing to a collaborative team environment

Please note, only NZ Residents or Citizens will be considered for this permanent position.

About Stellar Recruitment:

Since 2006, the Stellar Recruitment team has been dedicated to transforming the recruitment landscape. With years of experience and a focus on “Inspiring Growth. Changing Lives”, we partner with employers to fuel their growth while opening doors to life-changing opportunities for job seekers.