PROGRAM or PROJECT ADMINISTRATOR

Sociable Tech Pty Ltd; City of Melbourne; On-site; AUD 81,000 - 99,000; Full time

Benefits offered by this job

Training & development

Diverse projects exposure

Career development

Stable FT employment

Job summary

MYT Framing (VIC) Pty Ltd in Ravenhall, VIC 3023 is seeking a Program & Project Administrator to coordinate projects from manufacture to installation of wall frames, roof trusses and floor joists. The role requires scheduling, documentation and cross-functional liaison with builders, engineers and suppliers.

The successful candidate will manage project variations, prepare reports and ensure compliance with timelines and company procedures.

Qualifications

• Diploma or Advanced Diploma in Project Management, Business Administration, Construction Management or a related field.
• Experience in project administration, scheduling, documentation and coordination in construction/manufacturing/building materials.
• Proficiency with Microsoft Office, project scheduling tools and EDMS.
• Strong organisation, time-management, communication and stakeholder coordination skills.

Responsibilities

• Coordinate and administer projects involving manufacture, supply and installation of wall frames, roof trusses and floor joists.
• Develop and maintain project schedules, production programs, delivery timelines and installation plans.
• Liaise with builders, architects, engineers, contractors, suppliers and internal teams to coordinate activities.
• Maintain project documentation, drawings, specifications, work orders and progress records.
• Prepare progress reports, meeting minutes and management summaries; monitor milestones and report delays.

Education

Diploma or Advanced Diploma in Project Management, Business Administration, Construction Management or a related field

Tools

Microsoft Office

Project scheduling tools

Electronic document management systems

Job description

Job Type: Permanent position | Full time position

Job Description

MYT Framing (VIC) PTY LTD

Position Title: PROGRAM & PROJECT ADMINISTRATOR

Employer: MYT FRAMING (VIC) PTY LTD

Location: Ravenhall, VIC 3023

Salary: $ 90,000 + Superannuation

About the Company: MYT Framing (VIC) Pty Ltd is an established business operating in residential and commercial construction across South Australia and Victoria. The company specialises in design, manufacture, and install wall frames, roof trusses, floor joists, and structural systems - all under one integrated process to ensure precision, efficiency, and reliability across every project and provides services to clients. The business is committed to delivering high-quality services, maintaining industry standards, and supporting ongoing operational growth.

Position Summary

The Program & Project Administrator is responsible for coordinating and administering MYT Framing’s projects involving the manufacture, supply and installation of wall frames, roof trusses and floor joists.

The role coordinates project schedules, monitors manufacturing and installation progress, maintains drawings and project documentation, liaises with builders, contractors and internal teams, and prepares progress reports to support the timely and efficient delivery of projects. The position also coordinates project variations, delivery arrangements and administrative requirements, ensuring project activities align with agreed timelines, company procedures, relevant legislative requirements and industry standards.

Benefits

• Opportunity to work within an established and growing organisation.
• Supportive and collaborative workplace environment.
• Ongoing training and professional development opportunities.
• Exposure to diverse projects, clients, systems, or operational activities.
• Stable full-time employment with opportunities for career development.

Task & responsibilities

Coordinate and administer projects involving the manufacture, supply and installation of wall frames, roof trusses and floor joists. Develop and maintain project schedules, production programs, delivery timelines and installation plans. Liaise with builders, architects, engineers, contractors, suppliers and internal teams to coordinate project activities and resolve issues.

Maintain project documentation, including drawings, specifications, work orders, schedules, correspondence and progress records. Monitor manufacturing and installation progress against project milestones, identify delays and report issues to management. Coordinate project variations, revised drawings, specifications and scheduling changes, ensuring approved changes are documented and communicated.

Coordinate material deliveries, resource requirements and installation arrangements to support timely project completion. Prepare project progress reports, meeting minutes, status updates and management summaries. Maintain project registers, databases, cost records and supporting documentation for effective project monitoring and administration.

Coordinate contractors and installation teams, monitor work progress and report variations, delays and outstanding activities. Respond to project inquiries, resolve administrative issues and implement management decisions relating to project delivery. Coordinate project completion, handover documentation and record-keeping, and recommend improvements to project administration procedures.

Qualification & experience

Diploma or Advanced Diploma in Project Management, Business Administration, Construction Management or a related field, or equivalent relevant industry experience.

Practical experience in project administration, scheduling, documentation and coordination within the construction, manufacturing or building materials industry. Ability to coordinate project schedules, manufacturing timelines, deliveries and installation activities.

Proficiency in maintaining project records, technical drawings, specifications, work orders and document registers. Experience liaising with builders, contractors, suppliers, engineers and internal production teams. Ability to monitor project milestones, identify delays, coordinate variations and prepare progress reports.

Competence in Microsoft Office applications, spreadsheets, project scheduling tools and electronic document management systems. Strong organisational, time-management, communication, problem-solving and stakeholder coordination skills. Ability to maintain accurate project records and follow company procedures, applicable legislative requirements and relevant industry standards.

About Company

MYT Framing (VIC) Pty Ltd is an established business operating in residential and commercial construction across South Australia and Victoria. The company specialises in design, manufacture, and install wall frames, roof trusses, floor joists, and structural systems - all under one integrated process to ensure precision, efficiency, and reliability across every project and provides services to clients. The business is committed to delivering high-quality services, maintaining industry standards, and supporting ongoing operational growth.