Program Advisor

Victorian School Building Authority; Melbourne; Hybrid; AUD 90,000 - 130,000; Full time

Benefits offered by this job

Hybrid working arrangements

Job summary

The Victorian School Building Authority, part of the Department of Education, is seeking a Program Advisor in the Asset Assessments Unit to support the Rolling Facilities Evaluation and Annual Contracts programs to ensure safe, sustainable learning environments.

You will analyze data, prepare dashboards and reports, coordinate information across teams and stakeholders, and help improve project management practices within the division.

Qualifications

• Stakeholder management experience is essential
• Facilities management knowledge is desirable
• Understanding of government processes and working in a compliance, governance or delivery-focused environment

Responsibilities

• identify, coordinate, produce and maintain reports, briefs, dashboards, presentations, meeting papers and other documentation to support program delivery, governance requirements and effective decision-making by VSBA Executive, the Department and Government
• analyse data to articulate trends, provide rationale for variances and develop recommendations for embedding insights from analysis to drive action
• work collaboratively across the VSBA and broader Department to manage information and processes across the portfolio, acting as a key point of contact for multiple teams and stakeholders
• Maintain project registers for risks, issues, decisions, dependencies and actions, and ensure records are managed in accordance with departmental policies and information management requirements
• Build and maintain effective relationships with internal and external stakeholders, coordinate requests for information and support communication and consultation activities
• Contribute to improving project management practices, templates, systems and business processes within the division

Skills

Dashboard reporting

Data analysis

Project management

Stakeholder management

Job description

About the Victorian School Building Authority

The Victorian School Building Authority (VSBA) is part of the Department of Education. Established in 2016, it oversees Victoria's largest school building program since the state introduced free public education in the 1870s.

The VSBA upgrades and expands existing schools and plans, designs and builds new schools to meet enrolment demand. We also support schools to maintain their buildings and grounds by offering expert advice and coordinating maintenance programs and grants.

With Victoria recently introducing two years of funded kindergarten, the VSBA is also working with the early childhood sector on a massive kindergarten construction program.

About the Division

The Asset Planning and Support Division helps schools maintain and manage their buildings and grounds and ensures they are more energy efficient. The Division trains school leaders as facilities managers and supports them to develop school maintenance plans. They coordinate programs, assessments, and systems to ensure schools are routinely maintained and cleaned.

The Division includes the Maintanance Planning Branch, School Asset Management Support Branch and Asset Allocations Branch.

About the Role

The Program Advisor role in the Asset Assessements Unit provides support for programs that enable safe and sustainable learning environments in the Department's asset portfolio. This includes the delivery of the Rolling Facilities Evaluation program and the Annual Contracts program. These programs assess the condition of school assets and monitors maintenance of critical assets including other duties to support the achievement of organisational goals.

The key accountabilities for the Program Advisor are to:

• identify, coordinate, produce and maintain reports, briefs, dashboards, presentations, meeting papers and other documentation to support program delivery, governance requirements and effective decision-making by VSBA Executive, the Department and Government;
• analyse data to articulate trends, provide rationale for variances and develop recommendations for embedding insights from analysis to drive action;
• work collaboratively across the VSBA and broader Department to manage information and processes across the portfolio, acting as a key point of contact for multiple teams and stakeholders;
• Maintain project registers for risks, issues, decisions, dependencies and actions, and ensure records are managed in accordance with departmental policies and information management requirements;
• Build and maintain effective relationships with internal and external stakeholders, coordinate requests for information and support communication and consultation activities;
• Contribute to improving project management practices, templates, systems and business processes within the division.

All VSBA staff have a shared responsibility to meet the same service standards outlined in the VSBA Customer Service Charter.Our goal is to make every interaction with the VSBA a positive one for our customers, colleagues and key partners regardless of our individual role or team.

Attributes

The ideal candidate will have a solid understanding of dashboard reporting, data analysis and project management practices along with strong stakeholder management skills.

Desirable Qualifications and Experience

• Stakeholder management experience is essential
• Facilities management knowledge is desirable
• Understanding of government processes and working in a compliance, governance or delivery-focused environment

Hybrid working arrangements are available, but regular attendance at the central office is required.

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applications close 11:59pm on 29 October 2026.