Program Advisor

Department-of-Education-1; Melbourne; Hybrid; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid working

Job summary

The Department of Education Victoria, including the Victorian School Building Authority, is recruiting a Program Advisor for the Asset Assessments Unit to support safe and sustainable learning environments through rolling facilities evaluations and annual contracts.

The role requires strong data analysis, reporting, and stakeholder engagement; hybrid work is available with regular central-office attendance, and the team values collaboration and governance.

Qualifications

• Solid understanding of dashboard reporting and data analysis.
• Experience in project management and coordinating cross-team work.
• Strong stakeholder management and communication skills.
• Experience in government or compliance environments is desirable.

Responsibilities

• Identify, coordinate, produce and maintain reports, dashboards, and briefs to support program delivery.
• Analyse data to identify trends and provide recommendations.
• Collaborate across VSBA and the Department to manage information and processes.
• Maintain project registers for risks, issues, decisions, dependencies and actions.
• Build relationships with internal and external stakeholders and support communication.

Skills

Dashboard reporting

Data analysis

Project management

Stakeholder management

Job description

About the DepartmentThe department provides a wide range of learning and development support and services.The department provides policy leadership, plans for the future of education in Victoria and leads key cross-sector collaboration. The department plays an important system steward role by providing support, guidance, oversight and assurance across early childhood and school education systems, as well as directly providing school education and 50 new early learning centres.About the Victorian School Building AuthorityThe Victorian School Building Authority (VSBA) is part of the Department of Education. Established in 2016, it oversees Victoria's largest school building program since the state introduced free public education in the 1870s.The VSBA upgrades and expands existing schools and plans, designs and builds new schools to meet enrolment demand. We also support schools to maintain their buildings and grounds by offering expert advice and coordinating maintenance programs and grants.With Victoria recently introducing two years of funded kindergarten, the VSBA is also working with the early childhood sector on a massive kindergarten construction program.About the DivisionThe Asset Planning and Support Division helps schools maintain and manage their buildings and grounds and ensures they are more energy efficient. The Division trains school leaders as facilities managers and supports them to develop school maintenance plans. They coordinate programs, assessments, and systems to ensure schools are routinely maintained and cleaned.The Division includes the Maintanance Planning Branch, School Asset Management Support Branch and Asset Allocations Branch.About the RoleThe Program Advisor role in the Asset Assessements Unit provides support for programs that enable safe and sustainable learning environments in the Department's asset portfolio. This includes the delivery of the Rolling Facilities Evaluation program and the Annual Contracts program. These programs assess the condition of school assets and monitors maintenance of critical assets including other duties to support the achievement of organisational goals.The key accountabilities for the Program Advisor are to:identify, coordinate, produce and maintain reports, briefs, dashboards, presentations, meeting papers and other documentation to support program delivery, governance requirements and effective decision-making by VSBA Executive, the Department and Government;analyse data to articulate trends, provide rationale for variances and develop recommendations for embedding insights from analysis to drive action;work collaboratively across the VSBA and broader Department to manage information and processes across the portfolio, acting as a key point of contact for multiple teams and stakeholders;Maintain project registers for risks, issues, decisions, dependencies and actions, and ensure records are managed in accordance with departmental policies and information management requirements;Build and maintain effective relationships with internal and external stakeholders, coordinate requests for information and support communication and consultation activities;Contribute to improving project management practices, templates, systems and business processes within the division.All VSBA staff have a shared responsibility to meet the same service standards outlined in the VSBA Customer Service Charter. Our goal is to make every interaction with the VSBA a positive one for our customers, colleagues and key partners regardless of our individual role or team.AttributesThe ideal candidate will have a solid understanding of dashboard reporting, data analysis and project management practices along with strong stakeholder management skills.Desirable Qualifications and ExperienceStakeholder management experience is essentialFacilities management knowledge is desirableUnderstanding of government processes and working in a compliance, governance or delivery-focused environmentFurther InformationFor more details regarding this position please see attached position description for the capabilities to address in application.The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion pageHybrid working arrangements are available, but regular attendance at the central office is required.Applicants requiring adjustments can contact the nominated contact person.Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.For further information pertaining to the role, please contact Sethu Masaiti - Manager (SAAU) via [e-mail] applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.Applications close 11:59pm on 29 October 2026.