Project Officer

Victorian Government; Melbourne; Hybrid; AUD 60,000 - 80,000; Full time

Job summary

The Victorian Government is seeking a Project Support Officer to provide executive support to the Asset Programs and Asset Operations Directors within the VSBA. You will manage diaries, emails, meetings and prepare written communications, while supporting HR processes and handling invoices and payments.

Based in Melbourne, the role offers a hybrid work arrangement with three in-office days and two remote days.

Qualifications

• Experience in providing administrative and support to senior executives.
• Strong organizational and written communication skills.
• Proficient with Microsoft Office applications and records management.

Responsibilities

• Manage diaries, emails and meetings for executives.
• Prepare written communications and maintain records.
• Support HR processes and process invoices and payments.
• Maintain office equipment and office supplies.
• Provide high-level executive and administrative support to senior officers.

Skills

Executive support

Diary management

Administrative support

Tools

Microsoft Office

Job description

Location: Melbourne - CBD and Inner Metro suburbs

Reference: VG/DE/VSBA/1952426

The Project Officer role provides executive support to both the Asset Programs and Asset Operations Directors, and the broader Branches. You will manage diaries, emails, meetings and written communications preparation amongst other responsibilities.

About the Department

The Department of Education works to ensure every Victoria child has access to a great education and the opportunity to thrive. From early childhood through to school, the department provides leadership, stewardship and support cross the education system, helping create safe, inclusive and high-quality learning environments for current and future generations.

Working in partnership with schools, the early childhood sector, communities and government, we invest in the people, infrastructure and services that enable better education outcomes for all Victorians.

About the Victorian School Building Authority

The VSBA delivers one of Australia's largest education infrastructure programs, creating the schools and early learning facilities that support Victorian communities now and in the future.

Our work spans the entire education asset life cycle – from planning for future growth, designing and delivering new schools and modern learning environments, through to renewing and maintaining existing assets so they remain safe, inclusive and fit for purpose.

Our work contributes to better learning environments for children and young people across Victoria.

About the Division

The Asset Management and Operations Division help government educational facilities maintain and manage their buildings and grounds. The Division delivers programs and systems to ensure education facilities are routinely maintained and upkept. The Branches included in the Division are Maintenance Delivery, Asset Programs and Asset Operations.

About the Role

This role provides executive support to both the Asset Programs and Asset Operations Directors, and the broader Branches.

As a Project Support Officer, you will provide administrative support to ensure the smooth operation of the Branches. Your responsibilities will include managing diaries, emails, and meetings, preparing written communications, record-keeping, managing internal and external communications, supporting HR processes, processing invoices and payments, maintaining office equipment/supplies and assisting with various projects. You will be responsible for ensuring time-critical tasks are completed, maintaining accurate and accessible records, and offering support to other teams within the division.

This role requires someone with a keen eye for detail who can thrive in a flexible, high-performing division within the VSBA. You will offer high-level executive and administrative support to ensure the efficient management of day-to-day operations for one or more Executive Officers at the VSBA.

Attributes

The ideal candidate will have a proven track record in providing administrative support to senior executives, with excellent communication and organisational skills. They will be resourceful, able to collaborate effectively with team members, able to use a range of Microsoft software application, and contribute to a positive work environment. Strong attention to detail and managing multiple responsibilities are essential for successful task completion.All VSBA staff have a shared responsibility to meet the same service standards outlined in the VSBA Customer Service Charter.Our goal is to make every interaction with the VSBA a positive one for our customers, colleagues, and key partners regardless of our individual role or team.

Desirable Qualifications and Experience

• Essential: Experience in providing administrative and support to senior executives.
• Desirable: Government experience in a similar role.

Flexible Work Expectations:

For full-time employees, the department expects 3 days per week in the office, in line with the VPS Agreement 2024. This role follo ws those same operational requirements: 3 in-office days, 2 remote (if full-time).

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au .

For further information pertaining to the role, please contact Lee Dobson, Director Asset Programs Branch via [phone] or [e-mail].

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close Tuesday 27 October 2026 at 11.59pm