Analyst

Victorian School Building Authority; City of Melbourne; On-site; AUD 90,000 - 120,000; Full time

Job summary

The Victorian School Building Authority in Melbourne seeks a Commercial Data Analyst to support procurement operations, contract governance, and reporting across the Programs Office. You will translate procurement and operational data into dashboards and insights to drive informed decision-making and continuous improvement.

Ideal candidates will have strong Power BI and Excel skills and demonstrated government-sector experience, with a collaborative approach to stakeholder engagement.

Qualifications

• Demonstrated commercial experience in within the government sector.
• Ability to advise stakeholders and manage contract and governance processes.
• Strong data reporting and dashboard skills using Excel and Power BI.

Responsibilities

• Provide procurement analysis and insights to support business stakeholders.
• Analyze compliance requirements in line with legislative obligations.
• Develop dashboards, reports and insights to support decision-making.
• Maintain procurement reports and performance metrics in Excel/Power BI.
• Support management decisions with data-driven insights and recommendations.
• Identify opportunities to improve procurement processes and data quality.
• Assist with implementation of process improvements and reporting enhancements.
• Collaborate with procurement, finance and operations to support outcomes.
• Build strong working relationships and provide responsive customer service.
• Contribute to a positive team culture and cross-cover as needed.

Skills

Procurement analysis

Governance

Stakeholder engagement

Data analysis

Dashboards

Excel

Power BI

Tools

Power BI

MS Office Suite

Excel

Aconex

Oracle Primavera Cloud

Job description

The Department of Education (DE) leads the delivery of education and development services to children and students both directly through government schools and indirectly through the regulation and funding of early childhood services and non-government schools.

About the Victorian School Building Authority

The Victorian School Building Authority (VSBA) is part of the Department of Education and leads the planning, delivery and maintenance of education facilities across both schools and early learning settings. Established in 2016, it oversees one of Victoria's largest building programs, supporting the full education lifecycle from early childhood to secondary school. In response to Victoria's introduction of Two Years of Funded Kindergarten, the VSBA is working closely with the early childhood sector to deliver a significant pipeline of new and expanded kindergarten facilities, often co-located with schools.

The VSBA delivers four key priorities:

• building and expanding schools and early childhood facilities to meet population growth.
• planning, designing and constructing new facilities and upgrading existing ones to meet enrolment demand
• modernising and maintaining school and early learning facilities through coordinated programs, expert advice and grants
• engaging communities to ensure local input, transparency, and strong partnerships in project delivery

The VSBA brings together expertise in property, construction and project management, architecture, facilities maintenance, and education operations, alongside specialists in relocatable buildings, data and policy, finance, communications, and stakeholder engagement.

About the Division

The Asset Management and Operations Division helps schools maintain and manage their buildings and grounds. They also co-ordinate and deliver programs, to ensure schools are cleaned and routinely maintained and early childhood facilities are also maintained. The Division includes the Asset Operations Branch, Asset Programs Branch and the Maintenance Delivery Branch.

About the Role

This is a Fixed Term Full-Time role until 30 June 2028.

The Commercial Data Analyst plays a key role in supporting the Commercial and Programs Office in day-to-day procurement operations, contract security management, governance processes, and business improvement initiatives. Through effective data management and stakeholder collaboration, the Commercial Data Analyst helps ensure procurement activities are transparent, measurable, and aligned with organisational objectives.

In addition, the Commercial Data Analyst provides data-driven insights that enhance procurement performance, compliance, and decision-making. The position translates procurement, contract security, and operational information into reliable reporting, dashboards, and analysis that enable the branch to monitor performance, identify risks, and drive continuous improvement.

The key accountabilities for the Commercial Data Analyst are to:

• Provide procurement analysis and insights to support business stakeholders in accordance with organisational policies, procedures, and procurement frameworks.
• Provide analysis of compliance requirements, in support of business alignment with legislative and organisational obligations.
• Develop dashboards, reports, and insights to support decision-making.
• Develop and maintain procurement reports, dashboards, and performance metrics using Microsoft Excel, Power BI, and other reporting and visualisation tools.
• Support management decision-making generally through the provision of data-driven insights and recommendations.
• Identify opportunities to improve procurement processes, systems, and data quality.
• Assist with the implementation of process improvements, reporting enhancements, and procurement initiatives.
• Work collaboratively with procurement, finance, operational, and business stakeholders to support procurement outcomes.
• Build effective working relationships across the organisation and provide responsive customer service.
• Contribute to a positive team culture and provide cross-coverage and assistance across the team as required.

All VSBA staff have a shared responsibility to meet the same service standards outlined in the VSBA Customer Service Charter.Our goal is to make every interaction with the VSBA a positive one for our customers, colleagues and key partners regardless of our individual role or team.

Attributes

This role is ideally suited to a commercial professional who enjoys advising stakeholders, managing contract and compliance processes, and improving how the team works. The successful candidate will bring sound judgement across procurement, contracts and governance, strong attention to detail, and the ability to work confidently with data, including reporting and dashboards, to support decision-making. Excellent communication and stakeholder engagement skills round out the role.

Desirable Qualifications and Experience

• Demonstrated experience using project management software, such as Aconex and Oracle Primavera Cloud.
• Demonstrated experience in Power BI and MS Office Suite.
• Knowledge of construction procurement practices and contract administration.

Required:

• Demonstrated commercial experience in within the government sector.

Further Information

For more details regarding this position please see attached position description for the capabilities to address in application.

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Freddy Bharucha - Manager, Commercial and Programs Office via email at ***************@education.vic.gov.au

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on 22nd October 2026