Program Adviser

Department of Education; City of Melbourne; On-site; AUD 101,000 - 114,000; Full time

Job summary

Department of Education in Melbourne is seeking a skilled administrator to support the Senior Secondary Coordination and Delivery Branch. You will assist with the development, implementation and review of VCE, VCE VET and related priorities for senior secondary students.

You will prepare briefings and communications, respond to enquiries, update webpages and coordinate events and professional learning activities to support program delivery.

Qualifications

• Essential: Experience supporting the core functions of a high-performing team.
• Desirable: Program administration experience in an educational setting.

Responsibilities

• Provide program and administrative support to assist the development, implementation, review and continuous improvement of VCE, VPC and VCE VET-related priorities for senior secondary students.
• Prepare written communications, including briefings, correspondence and draft guidance materials for stakeholders.
• Respond to phone and email enquiries, providing accurate and timely advice on routine matters and escalating more complex issues where required.
• Maintain and update webpage content and other communication materials to ensure information is accurate and current.
• Coordinate events, meetings and professional learning activities to support stakeholder engagement and program implementation.
• Support the development of qualitative and quantitative data collection activities to inform programs of work across the unit.
• Liaise with schools and other stakeholders to support program delivery within manager parameters.

Skills

Experience supporting core functions

Education

Program administration in education

Job description

The VCAA is a statutory body responsible to the Victorian Minister for Education, serving both government and non-government schools. We provide high quality curriculum, assessment and reporting for all Victorian student's birth to 18 years.
An exciting opportunity exists to join the Senior Secondary Coordination and Delivery Branch in the Curriculum Division for an ongoing full-time position.

• Salary: $100,894 - $114,476 (Plus Superannuation of 12%)
• Usual hours of work: Full time (flexible work conditions may be available)
• Usual work location: East Melbourne

About the Division

The Curriculum Division is responsible for the development, implementation and review of:

• the Victorian Curriculum F-10
• Senior Secondary, including: the Victorian Certificate of Education (VCE) and the VCE Vocational Major; the Victorian Pathways Certificate (VPC); the VCE Vocational Education and Training (VET) programs; international programs.

The Senior Secondary Coordination and Delivery branch, consists of the VCE & VPC Quality Assurance and Coordination, Senior Secondary Curriculum and Senior Secondary Delivery and Support Units who support the effective implementation and quality assurance of the foundation and senior secondary certificates, provide strategic leadership for the design, review, implementation and continuous improvement of the VCE, VCE VET programs and VPC curriculum.

Role Purpose

• Provide program and administrative support to assist the development, implementation, review and continuous improvement of VCE, VPC and VCE VET-related priorities for senior secondary students.
• Prepare written communications, including briefings, correspondence and draft guidance materials for stakeholders.
• Respond to phone and email enquiries, providing accurate and timely advice on routine matters and escalating more complex issues where required.
• Maintain and update webpage content and other communication materials to ensure information is accurate and current.
• Coordinate events, meetings and professional learning activities to support stakeholder engagement and program implementation.
• Support the development of qualitative and quantitative data collection activities to inform programs of work across the unit.
• Liaise with schools, senior secondary providers, teachers, training providers, industry representatives and education authorities to support program delivery and to provide support within parameters set by the relevant manager.
• This role may require work outside standard business hours during peak operational periods to meet business requirements.
• Work collaboratively across the unit to support consistent practice and high-quality service delivery within established policies and procedures.
• Quality assure documentation for provision to executives and stakeholders.
• Maintain records in accordance with organisational requirements to enable and support efficiency and team workflow.

Attributes

• You are driven, enthusiastic and set high standards in your work performance.
• You are a collaborative team player with a "can do" attitude.
• You have a willingness to learn and ability to adapt to changing priorities
• You have solid spoken and written communication skills in writing emails, letters and reports
• You are a strong problem solver; you identify and provide workable solutions
• Your passion for teamwork, people and project discipline will ensure you demonstrate the VPS values and lead with integrity, while supporting a safe and inclusive workplace.
• You are a highly organised and professional person, capable of managing projects with numerous contributors and stakeholders for demanding clients to firm deadlines and budget constraints.
• Your excellent stakeholder management and communication skills will help you steer, support and deliver successful survey, data, reporting and improvement projects.

Qualifications and Experience

Essential: Experience supporting the core functions of a high-performing team

Desirable: Program administration experience in an educational setting

Further Information

The department values diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply. For more information about our work, working for the Department, diversity and inclusion, and our employment conditions visit the Department website and our Diversity and Inclusion page

Applicants requiring adjustments can contact the nominated contact person.

Information about the Department of Education's operations and employment conditions can be located at www.education.vic.gov.au.

For further information pertaining to the role, please contact Rachael Whittle, Director Senior Secondary Coordination and Delivery, ***************@education.vic.gov.au or 0488 674 ***.

Preferred applicants may be required to complete a police check and may be subject to other pre-employment checks. Information provided to the Department of Education will be treated in the strictest confidence.

Please let us know via phone or email if you require any adjustments to ensure your full participation in the recruitment process or if you need the ad or any attachments in an accessible format (e.g. large print) due to any viewing difficulties or other accessibility requirements.

Applications close 11:59pm on 20-Oct-2026