Production Coordinator

WPP Company; Sydney; On-site; AUD 55,000 - 75,000; Full time

Job summary

WPP Production in Sydney is seeking an entry-level Production Coordinator embedded in our primary production team to support advertising and marketing content projects across TV, social, digital, and more. You will assist with documentation, supplier records, estimates, schedules, and coordination, while learning from senior Producers in a fast-moving creative environment.

This role offers hands-on experience and exposure to mentors in our global production network, with growth opportunities in

Qualifications

• Experience in agency or studio environments that produce advertising content.
• Strong communication and time management skills.
• Early stage project management experience, including scoping, scheduling, budgeting, and risk management.
• Interest in production finance and creating estimates and POs.
• Understanding of the post-production pipeline (edit, colour grading, audio).
• Collaborative mindset with cross-functional teams.
• Attention to detail and commitment to high-quality output.
• Keeps up with industry trends in content production.
• Proficient in Excel and data management.

Responsibilities

• Support Producer Team with project documentation: supplier records, purchase orders, estimates, project schedules and resourcing.
• Coordinate Material Instructions for all projects across the team.
• Respond promptly to internal/external requests regarding costs, timings, quality, risks.
• Assist with day-to-day production workflows and finance system tasks.

Skills

Excel

Communication

Time management

Project coordination

Scoping

Scheduling

Budgeting basics

Risk management

Client expectations

Team collaboration

Tools

Excel

Job description

We are WPP Production - the unified global production company that brings together all of WPP's content producers, studios and craft experts into one connected organisation. We combine world-class human craft with next generation technology to originate, design, and deliver multi-channel content systems at scale. Built for borderless collaboration and powered by deep craft expertise, we are the production engine designed for today's always on, AI driven marketing world.

About WPP Production

We are WPP Production - the unified global production company that brings together all of WPP's content producers, studios and craft experts into one connected organisation. We combine world-class human craft with next generation technology to originate, design, and deliver multi-channel content systems at scale. Built for borderless collaboration and powered by deep craft expertise, we are the production engine designed for today's always on, AI driven marketing world.

About WPP

WPP is the trusted growth partner for the world’s leading brands. We unite cutting-edge media intelligence and data solutions, world-class creativity, next-generation production, transformative enterprise solutions and expert strategic counsel in a single company – powered by exceptional talent and our agentic marketing platform, WPP Open, to help our clients navigate change, capture opportunity and deliver transformational growth. For more information, visit WPP.com.

YOUR ROLE IN A NUTSHELL

The Production Coordinator is embedded in WPP Production's Sydney-based primary production team.

The Production Coordinator is an entry level role providing a great professional opportunity to build competence in all facets of advertising and marketing content projects, including but not limited to integrated communications, motion, photography, ecom, social, OOH, and digital production.

As a Production Coordinator, you support more senior members of the Production team to execute their projects that deliver over and beyond, and that add real value to our client and agency partners. You also have hands-on input into smaller scale projects, contributing from start to delivery, with guidance from more senior Producers.

The Production Coordinator is responsible for contributing to day to day production workflows and processes - building awareness on the how and why that the workflows are adhered to, defined, and communicated, with a focus on administrative tasks across production and finance systems.

With an understanding of content and advertising production processes, you will be motivated, results orientated and be confident in using good judgement in all decisions and actions and is committed to delivering on all tasks that have been delegated to you.

Working with a team of industry experts, the role represents a great opportunity for an aspiring production assistant or coordinator to gain hands-on experience in a fast moving creative environment, with exposure to experienced mentors.

What You'll Do

You’ll be responsible for supporting the Producer Team in relation to project documentation, including creation of supplier records, purchase orders, estimates, project schedules and resourcing, as well as co-ordinating Material Instructions for all projects across the team.

You’ll have direct exposure to small and medium-sized productions across all forms of media including tv commercials, social, print and digital; with production knowledge at a beginner level, you’ll be able to understand and interpret technical production terminology, techniques, and processes.

In terms of process support, you’ll respond in a timely fashion to requests from internal and external stakeholders in regards to all aspects of project delivery (costs, timings, quality of output, change requests, risks, etc.)

About You

• Ideally some exposure to or experience in agency or studio environments that produce advertising content, content marketing, or a related field, with a strong depth of proficiency across various forms of media (marketing content, photography, integrated communications, post, social, OOH).
• Excellent communication and time management skills, with the ability to effectively prioritise simultaneous demands and adapt / respond appropriately.
• Early stage depth in project management skills, including scoping, scheduling, budgeting, risk management, and client expectation management.
• Interest in building experience in production finance - creating estimates and POs, tracking budgets, and understanding of the importance of maintaining project profitability.
• Understanding of the post-production pipeline (edit, colour grading, audio, packaging, delivery).
• Collaborative mindset, with experience working with creative, strategy, client delivery, and post-production teams.
• A keen eye for detail and a commitment to delivering high-quality output across all projects.
• A proactive, positive, and constructive approach to feedback and team collaboration.
• An interest in staying current with industry trends, insights, and innovations in content production
• Interest in and/or experience working within in a creative, production or advertising based business
• Proficient in EXCEL and able to help manage spreadsheets, schedules and data

OUR VALUES

Together, our people give us the edge. Together, they make us brilliant.

Our shared behaviours

• Honesty: We communicate openly and honestly
• Happy Family: We are a diverse and inclusive community
• Heart & Soul: We are committed to bringing our whole self to work
• Hunger: We strive for brilliance every time
• Hands-on: We dig and support one another

Why work here

At WPP Production, you’ll help shape the future of content production at a truly global scale. We bring together world-class talent, cutting-edge studios, and advanced technology to solve some of the most complex creative and production challenges in the industry. You’ll work in a collaborative, borderless environment where craft excellence is valued, innovation is encouraged, and AI and next-generation tools are used to amplify not replace human creativity. With access to diverse projects, global career opportunities, and the backing of WPP’s unmatched network, this is a place where you can grow your skills, make real impact, and create work that performs for every audience, across every channel, at every moment.

Inclusion and Impact

WPP is an equal opportunity employer and considers applicants for all positions without discrimination or regard to particular characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

Data

We rely on legitimate interest as a legal basis for processing personal information under the GDPR for purposes of recruitment and applications for employment. When you click the "Submit Application" button at the bottom of this page, this will send all the information you have added to WPP Production. Before you do this, we think it's a good idea to read through our Privacy statement. This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.