Junior Production Manager

Woolworths Group; Sydney; Hybrid; AUD 60,000 - 80,000; Full time

Job summary

Woolworths Group's Greenhouse Collective is seeking a Junior Production Manager to support the production team across a diverse range of creative delivery. You will help drive day-to-day execution of projects, coordinate schedules, assets, and approvals, and maintain clear records to keep workstreams on track.

In this fast-paced, foundational role you will work closely with art directors, designers, editors, and external partners.

Qualifications

• 1–3 years of production coordination or project management experience.
• Foundational understanding of the end-to-end creative process and post-production.
• Excellent planning, organizational skills, and attention to detail.
• Strong communication and stakeholder management abilities.
• Experience with project management software and a willingness to explore new tools.

Responsibilities

• Schedule, traffic daily workloads across Art Directors, Designers, Editing & Production teams with clear briefs and realistic deadlines.
• Track timelines and milestones; chase feedback, asset deliveries and final approvals.
• Maintain project documentation, trackers and WIP logs for real-time status transparency.
• Flag blockers to Production Manager with a solution-focused approach.
• Coordinate with external photography/production partners and shoots; manage logistics.
• Assist in preparing production docs like call sheets, risk assessments and asset trackers.
• Handle project-related financial administration: POs, invoices, supplier onboarding.
• Track expenditure and variances against production budgets.
• Manage compliance closeouts, CAD submissions, contracts/quotes and rights management.

Skills

Project management

Communication

Organizational skills

Stakeholder management

PM software (Workfront/Asana/Trello)

Education

Bachelor’s degree in Communications/Media/Marketing

Tools

Workfront

Asana

Trello

Job description

We Are Woolworths Group

We are Woolworths Group. 200,000+ bright minds, passionate hearts and unique perspectives connected by a shared Purpose – ‘to create better experiences together for a better tomorrow.’ It’s that Purpose that fuels our ambition to explore new ideas, make brave commitments and innovate better ways to meet the food and everyday needs of more than 24 million customers every week.

Who Is Greenhouse Collective

The Greenhouse Collective is the home team for creatives, designers, and production-focused craftspeople within the Woolworths Group. As part of the Brand and Marketing team, we are a center of creative excellence, powered by a collective of internal team members and agency partners who support the Woolworths Group Brand & Marketing practitioners in applying their craft and capabilities to solve and achieve goals.

What You’ll Do

We are looking for a Junior Production Manager to join our creative team. This role sits within the Greenhouse Collective, the internal creative powerhouse of the Woolworths Group. As a Junior Production Manager, you will play a vital role in supporting the Production team across a diverse range of creative delivery teams.
Your primary function is to act as the operational engine of the team, ensuring the smooth, day-to-day execution of creative projects.
This is a fast-paced, foundational role focused on driving delivery efficiency through talent and content creator logistics, creative team scheduling, financial administration (POs), and workflow coordination.
Your meticulous attention to detail and proactive coordination will be instrumental in helping the Greenhouse Collective achieve its ambition to be the most insightful and connected creative force in retail.

Key Responsibilities Include

• Schedule, allocate, and traffic daily workloads into the Art Directors, Designers, Editing & Production teams, ensuring brief requirements are clear and creative deadlines are realistic.
• Actively track project timelines and milestone delivery, proactively chasing internal and external stakeholders for necessary feedback, asset deliveries, and final approvals.
• Update and maintain project documentation, trackers, and WIP logs to ensure real-time project statuses are 100% accurate and transparent to all stakeholders.
• Anticipate real or potential future timeline blockers and immediately flag them with your Production Manager with a solution-focused approach.
• Manage the day-to-day relationship and workflow with external photography/production partners (e.g., WPP Production), ensuring shoots are scheduled efficiently and assets are delivered to specification.
• Coordinate logistics for shoots and content creation, including booking freelance talent, agency partners, external crew, and Content Creators (internal & external).
• Assist in preparing essential production documentation, such as call sheets, risk assessments, asset management trackers, and key project tracking numbers.
• Manage project-related financial administration in strict alignment with group procurement guidelines, including raising purchase orders (POs), processing/receipting invoices, and onboarding new suppliers.
• Assist the Production Manager in tracking expenditure and identifying variances against established production budgets.
• Manage essential compliance and administrative closeouts, including CAD submissions, contract/quote tracking, and usage licensing/rights management under the guidance of the Production Manager.

What You’ll Bring

• 1–3 years of professional experience as a production coordinator, traffic coordinator, or project manager within a creative agency, internal studio, or fast-paced consumer brand environment.
• A foundational understanding of the end-to-end creative process and post-production pipelines (e.g., content creation, digital design, video formats, and integrated campaigns).
• Exceptional planning and organizational skills, with a high degree of administrative effectiveness and an impeccable eye for detail.
• Strong communication and interpersonal skills, with the ability to work effectively within a creative team environment, navigate diverse personalities, and chase approvals assertively yet constructively.
• Proficiency with industry-standard project management software (e.g., Workfront, Asana, Trello) and a proactive interest in exploring emerging technologies and tools to improve production efficiency.
• Optimistic, adaptable, and resilient, with the ability to manage multiple tracking tasks concurrently and maintain focus in a high-volume, fast-paced environment.

Desireable

• Bachelor’s degree in Communications, Media, Marketing, or equivalent working experience.
• Prior experience working within retail, FMCG, or large consumer-facing brands

Note: Woolworths Group is an inclusive, team-first company committed to breaking down institutional barriers that keep people from reaching their potential.

What You’ll Experience

• A commitment to flexibility through a hybrid working model which combines time spent at a support office or hub and time working from home, supporting both in-person connection and balancing the flexibility that remote working provides for our teams
• High-impact role supporting our teams who enrich our communities.
• A global business with endless career possibilities around every corner and across every discipline – with valuable exposure to a vast and exciting business network.
• A range of programs to help you prioritise and manage your wellbeing, including 24/7 access to the Sonder app.
• A progressive and competitive leave policy that gives you more space for what matters to you.
• Team discounts across our range of Woolworths Group brands you know and love and a robust rewards program that celebrates and incentivises purpose-driven work.

Everyone belongs at Woolworths Group

Diversity, equity, inclusion, and belonging are key to realising our purpose of better together for a better tomorrow. We recognise the value our team’s diversity brings to our business, customers, and communities and that teams with diverse experiences and backgrounds enrich our group and are better able to innovate and solve problems. As one of the largest employers in Australia and New Zealand, we aim to create a truly inclusive workplace where everyone feels that they belong, can be their best selves, and reach their full potential.