Procurement & Projects Coordinator

Move-In Pty Ltd; Melbourne; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Significant, design-led projects

Collaborative experienced team

Structured training to Move-inStandrds

Real responsibility and career growth

Competitive remuneration based on 경험

Job summary

Move-in is seeking a Procurement & Projects Coordinator to lead procurement and delivery for small to medium FF&E-led projects from purchase order through to handover, with potential growth into full project management and site delivery.

The role is based at our Fitzroy studio and involves working closely with a team of operations and design specialists on PBSA, Build-to-Rent, hotel and residential projects.

Qualifications

• 4+ years’ experience in procurement logistics and/or project management.
• Strong knowledge of international and local furniture brands, manufacturers and supply chains.
• Proven logistics experience, including coordinating production, QC, deliveries and installation.
• Exceptional written and verbal communication skills.
• Excellent attention to detail and organizational skills.
• Ability to manage multiple projects simultaneously.
• Comfortable working on site and attending pre-start visits, deliveries and handovers.
• Proven procurement experience, including raising and managing purchase orders and supplier relationships.
• Experience with ERP systems (advantageous).
• Experience in FF&E or commercial furniture (advantageous).

Responsibilities

• Procurement and purchase orders aligned to budgets and procedures.
• Supplier coordination including production updates, QC and shipping timelines.
• Delivery and installation planning, site visits and handovers to clients.
• Support warehouse with inventory, stock controls and stock takes.
• Manage project timelines, budgets and deliverables across multiple projects.
• Report findings and suggest improvements focusing on client satisfaction within budgets.
• Collaborate with design, procurement, warehouse and logistics teams and cover operations as needed.

Skills

Procurement logistics

Project management

FF&E

Supplier coordination

On-site coordination

Tools

WorkGuru

Job description

We’re looking for an exceptional Procurement & Projects Coordinator to join our team.

Move-in is entering a major growth phase, and we’re seeking a highly capable, hands-on and experienced procurement and project professional with a strong FF&E and furniture background to join our Fitzroy studio.

With an outstanding pipeline of PBSA, Build-to-Rent and hotel projects, this is a rare opportunity to work on large-scale, design-led, high-profile projects alongside a dynamic and highly experienced team.

ABOUT US

Move-in is the industry leader in design-led, turn-key furniture, finishes and equipment (FF&E) services for the property development and accommodation sectors. We work in collaboration with developers, architects and project teams on all aspects of design, manufacture, procurement and installation.

For over 20 years, Move-in has delivered projects across the PBSA, Build-to-Rent, hotel and residential sectors, with a reputation for quality, precision and delivery.

WHAT’S ON OFFER

A unique opportunity to be a central part of our operations team, owning procurement and delivery for small to medium projects from purchase order through to handover, and growing over time into full project management and site delivery.

You will manage project procurement, production, planning, delivery and installation, client handover, working alongside our team of dedicated operations and design specialists in our Fitzroy studio.

We offer:

• Significant, design-led projects
• A collaborative, experienced and supportive team
• Structured training to Move-in standards across procurement, QC, warehouse, install planning and handovers
• Real responsibility and career growth opportunity
• Competitive remuneration based on experience

THE POSITION

This highly collaborative, hands-on, client- and supplier-facing role requires a solid background in FF&E or commercial furniture procurement and project delivery, ideally with experience in hotel, PBSA, Build-to-Rent or accommodation sectors.

You will confidently manage relationships with clients, builders, suppliers and installation partners throughout all stages of procurement and delivery. Projects may include sales suites and displays, common area projects, styling-heavy projects and installations up to 100 rooms, with the opportunity to assist on larger commercial and F&B spaces.

Responsibilities include:

• Procurement and purchase orders, aligned to approved budgets and our PO procedures
• Supplier coordination, including production updates, QC and shipping timelines
• Delivery and installation planning, pre-start site visits and on-site sign-offClient communications and handovers, including documentation and after-sales support
• Supporting the warehouse team with inventory, stock controls and stock takes
• Managing project timelines, budgets and deliverables across multiple projects
• Reporting findings and suggesting improvements, with a focus on client satisfaction while maintaining budgets
• Working closely with design, procurement, warehouse and logistics teams, and providing cover across the operations team as required

THE CRITERIA

The ideal candidate will have:

• 4+ years’ experience in, procurement logistics and/or project management
• Strong knowledge of international and local furniture brands, manufacturers and supply chains
• Proven logistics experience, including coordinating production, QC, deliveries and installation
• Exceptional written and verbal communication skills
• Excellent attention to detail and organisational skills
• Ability to manage multiple projects simultaneously
• Comfortable working on site and attending pre-start visits, deliveries and handovers
• Proven procurement experience, including raising and managing purchase orders and supplier relationships
• Experience with WorkGuru or similar ERP systems (advantageous)
• Experience in FF&E or commercial furniture (advantageous)