Procurement Coordinator

Niche Talent; Brisbane; Presencial; AUD 70.000 - 95.000; Jornada completa

Ventajas ofrecidas por este puesto de trabajo

Brisbane CBD waterfront office

Excellent team culture with leadership

Descripción de la vacante

Niche Talent is seeking a Procurement Coordinator to support planning, RFQ coordination and supplier management for Brisbane-based projects. You will prepare purchase orders, track costs and ensure timely delivery with cross-functional teams. Mandarin language ability is preferred and 2+ years of procurement experience is expected.

Based in Brisbane CBD waterfront office, the role offers a collaborative environment with strong leadership and a focus on procurement excellence.

Formación

• 2+ years of procurement experience.
• Mandarin language preferred.
• Experience maintaining procurement registers and supplier records.

Responsabilidades

• Procurement planning: maintain registers, schedules and long-lead trackers for active projects.
• RFQ coordination: compile RFQ packages and issue to suppliers with deadlines.
• Supplier & quotation management: track meetings, clarifications and revised submissions.
• Supplier & stakeholder management: liaise between procurement, design, site teams and suppliers.
• Purchase orders & administration: draft POs, track approvals and record changes.
• Cost tracking & forecasting: monitor costs, support forecasts and verify invoices.
• Technical submittals & compliance: track samples, drawings, data, warranties and QA records.

Conocimientos

Procurement experience

Mandarin language

Descripción del empleo

The Primary Responsibilities of the Procurement Coordinator are:

Procurement Planning and RFQ Coordination:

• Maintain procurement registers, procurement schedules, supplier action lists and long-lead item trackers for active projects.
• Assist project teams to compile RFQ packages using approved drawings, specifications, schedules, scopes and project requirements.
• Issue RFQs to approved or nominated suppliers and coordinate supplier questions, clarifications, addenda and submission deadlines.
• Compare quotations, exclusions, lead times, payment terms, supply assumptions and risks in a clear format for Procurement Manager and project-team review.
• Identify procurement risks, programme conflicts or missing project information early and escape them with practical options.

Supplier and Quotation Management:

• Maintain supplier contact records, quotation records, supplier capability information and correspondence files.
• Coordinate supplier meetings, quotation follow-ups, technical clarifications, sample requests and revised submissions.
• Investigate alternative suppliers or material options where requested or where a better cost, lead-time, quality or availability outcome may be possible.
• Support supplier performance monitoring by recording issues relating to response time, quality, documentation, production readiness and delivery reliability.

Supplier and Stakeholder Management:

• Act as the key procurement liaison between the Procurement Manager, project teams, design teams, site teams, suppliers, subcontractors, Finance Team and Logistics Coordinator on matters relating to material procurement, supplier readiness, approvals, documentation and supply issues.
• Communicate procurement schedules, quotation status, approval milestones, supplier production status, material availability and procurement risks to relevant stakeholders.
• Coordinate effectively with site, design, procurement, finance and logistics stakeholders to support timely material supply and delivery handover.
• Monitor and support supplier and vendor relationships by recording service performance, response times, documentation quality, delivery reliability and issue resolution.
• Escalate repeated supplier performance issues, unresolved stakeholder decisions or matters requiring commercial direction to the Procurement Manager.

Purchase Orders, Supply Agreements and Procurement Administration:

• Prepare draft purchase orders, supply agreement packs and related procurement documents using approved company templates.
• Coordinate internal review, approval and signature processes before purchase orders, supply agreements, variations or commitments are released.
• Track purchase order status, supplier acceptance, deposit requirements, payment milestones, variation requests and outstanding approvals.
• Maintain complete procurement files, including RFQs, quotations, comparisons, approvals, purchase orders, contracts, variations and supplier correspondence.
• Record contract or order changes and elevate matters requiring negotiation, commercial judgment, legal review or management approval.

Cost Tracking, Forecasting and Invoice Support:

• Maintain records of expected, committed and actual procurement costs for assigned packages.
• Assist the Procurement Manager and Finance Team with procurement cost forecasts, payment timing information and supporting documentation.
• Check supplier invoices and claims against purchase orders, approved variations, delivery records and supporting documents before submitting for approval.
• Query incorrect, duplicated or unsupported charges and follow up required corrections or credit notes.
• Track cost movements and elevate material variances, budget risks or payment issues to the Procurement Manager.

Technical Submittals, Quality and Compliance Records:

• Coordinate the submission and tracking of samples, shop drawings, product data, test reports, certificates, warranties, manuals and other required supplier documents.
• Check procurement documentation for completeness, consistency and alignment with the approved procurement record before forwarding it for technical or project review.
• Follow up missing, incomplete or inconsistent technical and compliance documents with suppliers and relevant internal stakeholders.
• Maintain QA, inspection, factory visit, defect, warranty and handover records required for project procurement close-out.

Additional information

• 2 years above procurement experience, mandarin speaker preferred
• Brisbane CBD waterfront office
• Excellent team culture with exceptional leaders