Procurement & Contracts Specialist

Ballarat Koori Engagement Action Group; Gordon; On-site; AUD 60,000 - 80,000; Full time

Job summary

The City of Ballarat is seeking a proactive Procurement Officer to support procurement, tendering and contract management across the organisation. You will assist with system administration, documentation and compliance reporting.

Reporting to the Procurement Coordinator, you will handle PCMS and online tendering platforms, monitor workflows, provide user guidance and drive continuous improvement in procurement processes for a wide range of internal customers.

Qualifications

• Demonstrated experience in administration, procurement support, contract administration or a similar office-based environment.
• Strong administrative and organizational skills.
• Excellent customer service and communication abilities.
• Experience using business systems and Microsoft Office 365 applications.
• Ability to manage competing priorities while maintaining attention to detail.
• Commitment to integrity, confidentiality and ethical behaviour.
• Strong relationship-building skills and the ability to work collaboratively across the organisation.
• Experience in procurement, local government, contract administration or a finance-related environment will be highly regarded.

Responsibilities

• Providing administrative and operational support across procurement, tendering and contract management activities.
• Administration of Council's Procurement and Contract Management System (PCMS) and online tendering platforms.
• Monitoring and managing procurement workflows, inboxes and planning activities.
• Providing first-level support and guidance to internal system users.
• Assisting with procurement documentation, contract administration and compliance reporting.
• Supporting continuous improvement initiatives that enhance procurement processes and service delivery.

Skills

Administration

Procurement support

Contract administration

Office-based environment

Microsoft Office 365

Communication

Relationship building

Team collaboration

Tools

PCMS

Online tendering platforms

Job description

The City of Ballarat is seeking a proactive Procurement Officer to support procurement, tendering and contract management across the organisation. You will assist with system administration, documentation and compliance reporting.

Reporting to the Procurement Coordinator, you will handle PCMS and online tendering platforms, monitor workflows, provide user guidance and drive continuous improvement in procurement processes for a wide range of internal customers.