Procurement Officer

Ballarat Koori Engagement Action Group; Ballarat; On-site; AUD 70,000 - 90,000; Full time

Job summary

City of Ballarat is seeking a Procurement Officer to support the procurement, tendering and contract management activities across the organisation. Reporting to the Procurement Coordinator, you will assist with administration, system support and stakeholder inquiries using the PCMS and e-tender platforms.

The role requires strong administrative skills, experience with procurement systems, and a focus on compliance and continual process improvement to deliver effective procurement outcomes for

Qualifications

• Experience in administration, procurement support or contract administration.
• Experience using procurement systems and MS Office 365.
• Knowledge of procurement policies and tendering processes.

Responsibilities

• Provide administrative and operational support across procurement, tendering and contract management activities.
• Administer Council's Procurement and Contract Management System (PCMS) and online tendering platforms.
• Monitor and manage procurement workflows, inboxes and planning activities.
• Provide first-level support and guidance to internal system users.
• Assist with procurement documentation, contract administration and compliance reporting.
• Support continuous improvement initiatives that enhance procurement processes and service delivery.

Skills

Administrative skills

Procurement support

Contract administration

MS Office 365

Procurement systems

Tools

PCMS

Online tendering platforms

Microsoft Office 365

Job description

Permanent Full-Time Position

Band 4 Position

Join a dynamic and experienced team of procurement and contract management professionals

Support procurement, tendering and contract management activities across Council

About the role

The Procurement Officer plays an important support role within Council's Procurement team, assisting with the delivery of best practice procurement and tendering activities across the organisation.

Reporting to the Procurement Coordinator, you will provide procurement administration, systems support and customer assistance in accordance with Council's Procurement Policy, Procurement Procedure and associated guidelines. You will assist with the administration of Council's procurement and contract management systems, support tendering activities, maintain procurement records and contribute to procurement compliance reporting.

Key responsibilities include:

• Providing administrative and operational support across procurement, tendering and contract management activities.
• Administration of Council's Procurement and Contract Management System (PCMS) and online tendering platforms.
• Monitoring and managing procurement workflows, inboxes and planning activities.
• Providing first-level support and guidance to internal system users.
• Assisting with procurement documentation, contract administration and compliance reporting.
• Supporting continuous improvement initiatives that enhance procurement processes and service delivery.

About You

To be successful in this role, you will have experience in administration, procurement support, contract administration or a similar office-based environment.

You will bring:

• Strong administrative and organizational skills.
• Excellent customer service and communication abilities.
• Experience using business systems and Microsoft Office 365 applications.
• The ability to manage competing priorities while maintaining attention to detail.
• A commitment to integrity, confidentiality and ethical behaviour.
• Strong relationship-building skills and the ability to work collaboratively across the organisation.
• Experience in procurement, local government, contract administration or a finance-related environment will be highly regarded.

This role would suit someone who enjoys working with systems, processes and stakeholders while contributing to the effective delivery of procurement outcomes across Council.

The successful candidate will demonstrate exceptional interpersonal and communication skills, strong attention to detail, and a proven ability to build positive relationships with a diverse range of customers. You will be a positive, dedicated and professional individual with strong interpersonal and communication skills, strong attention to detail and a genuine passion for delivering exceptional customer experiences. You will also have a strong sense of community and a commitment to supporting customers, residents, visitors and businesses across the City of Ballarat.

The closing date for this position isWednesday 14 October 2026.

The successful applicant willbe required to undergo a full employment medical and police check.

Contact:

For further information about this opportunity, please contact Michael Riseley Executive Manager Business Services 0417294731

The City of Ballarat is an equal opportunity employer committed to providing a safe and inclusive working environment that embraces and values diversity, flexibility and child safety. We welcome applications from all walks of life and celebrate the diversity and riches this brings to our workplace and reasonable adjustments will be made to the process to ensure equitable access. We undertake an employment screening process to ensure this commitment is upheld, this includes ensuring the successful candidate holds a valid working with children check and satisfactory criminal history record check.