Procurement Officer

Ballarat Koori Engagement Action Group; Gordon; On-site; AUD 60,000 - 80,000; Full time

Job summary

The City of Ballarat is seeking a proactive Procurement Officer to support procurement, tendering and contract management across the organisation. You will assist with system administration, documentation and compliance reporting.

Reporting to the Procurement Coordinator, you will handle PCMS and online tendering platforms, monitor workflows, provide user guidance and drive continuous improvement in procurement processes for a wide range of internal customers.

Qualifications

• Demonstrated experience in administration, procurement support, contract administration or a similar office-based environment.
• Strong administrative and organizational skills.
• Excellent customer service and communication abilities.
• Experience using business systems and Microsoft Office 365 applications.
• Ability to manage competing priorities while maintaining attention to detail.
• Commitment to integrity, confidentiality and ethical behaviour.
• Strong relationship-building skills and the ability to work collaboratively across the organisation.
• Experience in procurement, local government, contract administration or a finance-related environment will be highly regarded.

Responsibilities

• Providing administrative and operational support across procurement, tendering and contract management activities.
• Administration of Council's Procurement and Contract Management System (PCMS) and online tendering platforms.
• Monitoring and managing procurement workflows, inboxes and planning activities.
• Providing first-level support and guidance to internal system users.
• Assisting with procurement documentation, contract administration and compliance reporting.
• Supporting continuous improvement initiatives that enhance procurement processes and service delivery.

Skills

Administration

Procurement support

Contract administration

Office-based environment

Microsoft Office 365

Communication

Relationship building

Team collaboration

Tools

PCMS

Online tendering platforms

Job description

Join a dynamic and experienced team of procurement and contract management professionals

Support procurement, tendering and contract management activities across Council

About the role

The Procurement Officer plays an important support role within Council's Procurement team, assisting with the delivery of best practice procurement and tendering activities across the organisation.

Reporting to the Procurement Coordinator, you will provide procurement administration, systems support and customer assistance in accordance with Council's Procurement Policy, Procurement Procedure and associated guidelines. You will assist with the administration of Council's procurement and contract management systems, support tendering activities, maintain procurement records and contribute to procurement compliance reporting.

Key responsibilities include:

• Providing administrative and operational support across procurement, tendering and contract management activities.
• Administration of Council's Procurement and Contract Management System (PCMS) and online tendering platforms.
• Monitoring and managing procurement workflows, inboxes and planning activities.
• Providing first-level support and guidance to internal system users.
• Assisting with procurement documentation, contract administration and compliance reporting.
• Supporting continuous improvement initiatives that enhance procurement processes and service delivery.

About You

To be successful in this role, you will have experience in administration, procurement support, contract administration or a similar office-based environment.

You will bring:

• Strong administrative and organizational skills.
• Excellent customer service and communication abilities.
• Experience using business systems and Microsoft Office 365 applications.
• The ability to manage competing priorities while maintaining attention to detail.
• A commitment to integrity, confidentiality and ethical behaviour.
• Strong relationship-building skills and the ability to work collaboratively across the organisation.
• Experience in procurement, local government, contract administration or a finance-related environment will be highly regarded.

This role would suit someone who enjoys working with systems, processes and stakeholders while contributing to the effective delivery of procurement outcomes across Council.

The successful candidate will demonstrate exceptional interpersonal andcommunication skills, strong attention to detail, and a proven ability to buildpositive relationships with a diverse range of customers.You will be a positive, dedicated and professional individual with stronginterpersonal and communication skills, strong attention to detail and agenuine passion for delivering exceptional customer experiences. You willalso have a strong sense of community and a commitment to supportingcustomers, residents, visitors and businesses across the City of Ballarat.

Key Selection Criteria

• Demonstrated experience in the principles and practice of customerservice and call centre environments.
• Demonstrated ability to display empathic listening skills and a highlevel of written and verbal communication skills.
• Demonstrated experience working with people of culturally andlinguistically diverse backgrounds. The ability to speak multiplelanguages would be an advantage.
• Demonstrated ability to acquire an in-depth knowledge of the City ofBallarat’s services and procedures, and strong competence in theoperation of Windows-based programs and other relevant systems.
• Knowledge and understanding of health and safety issues relevant towork activities and work area.

For further information about this opportunity, please contact Michael Riseley Executive Manager Business Services 0417294***

The City of Ballarat is an equal opportunity employer committed to providing a safe and inclusive working environment that embraces and values diversity, flexibility and child safety. We welcome applications from all walks of life and celebrate the diversity and richness this brings to our workplace and reasonable adjustments will be made to the process to ensure equitable access. We undertake an employment screening process to ensure this commitment is upheld, this includes ensuring the successful candidate holds a valid working with children check and satisfactory criminal history record check.