Procurement Bid & Documentation Specialist

Hatch; Perth; On-site; AUD 60,000 - 80,000; Full time

Job summary

Hatch in Perth seeks a Procurement Administrator to support the procurement team across the full lifecycle, ensuring documentation and communications are coordinated efficiently.

You'll work with procurement, engineering, document control, vendors and client stakeholders in a fast-paced project environment, maintaining document quality and supporting package bidding and contract award processes. Experience in administration and document control will be valued.

Qualifications

• Administration
• Document control
• Project support
• Procurement coordination
• Stakeholder communication
• Attention to detail
• Organisational skills

Responsibilities

• Support the end-to-end procurement administration process from package bidding through to award and post-award activities.
• Coordinate the issuance, tracking and collection of confidentiality agreements from bidders.
• Manage procurement documentation within document management systems, ensuring records are accurate, complete and up to date.
• Conduct quality checks on commercial bid documentation to ensure approved templates and standards are followed.
• Issue bid packages to suppliers and contractors through document control processes.
• Coordinate bid opening documentation and distribute records in accordance with project approval requirements.
• Manage document access permissions and ensure bid submissions are available to relevant project stakeholders.
• Assist with bid evaluation administration, approval routing, document filing and preparation for archiving activities.

Job description

Hatch in Perth seeks a Procurement Administrator to support the procurement team across the full lifecycle, ensuring documentation and communications are coordinated efficiently.

You'll work with procurement, engineering, document control, vendors and client stakeholders in a fast-paced project environment, maintaining document quality and supporting package bidding and contract award processes. Experience in administration and document control will be valued.