Document Manager

Hatch; Western Australia; On-site; AUD 90,000 - 130,000; Full time

Job summary

Hatch is seeking an experienced Document Manager to join the Information Management Team in Perth. This leadership role oversees document management services across large EPCM projects, ensuring governance, compliance, and accessible project documents throughout the lifecycle.

You will lead a team, coordinate activities with clients, contractors, and vendors, and develop procedures and training to uphold high standards in information management across multiple locations.

Qualifications

• Extensive experience in document management, control, information management, or project systems on large EPCM projects.
• Experience leading document management teams across multiple locations.
• Experience governing document management systems and business processes.
• Strong understanding of records management, metadata standards, and information governance.
• Ability to develop procedures, work instructions, and governance frameworks.

Responsibilities

• Lead and manage project Document Management team, including resourcing, mentoring, training, and performance management.
• Coordinate document management activities across project teams, client, contractors and vendors.
• Ensure compliance with project requirements, contractual obligations, and industry standards.
• Develop, implement and update document management procedures, standards, and work instructions.
• Configure and oversee document management systems with governance, metadata, permissions, and workflows.
• Plan, develop, and deliver training programs on document management systems and processes.
• Monitor team workload, productivity, quality, and compliance to ensure accurate and efficient delivery.
• Support information handover, archiving and project close-out activities.

Skills

Document management

Leadership / team management

Stakeholder communication

Training material development

Governance and compliance

Metadata management

Information systems

Project management

MS Office proficiency

Attention to detail

Tools

Aconex

SharePoint

ProjectWise

TeamBinder

OpenText

Job description

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Location:Perth,Western Australia,Australia

Join a company that is passionately committed to the pursuit of a better world through positive change. With more than 70 years of business and technical expertise in mining , energy , and infrastructure ,our 10,000 colleagues in 150 countries tirelessly work toward bettering the industries in which we operate. With practical solutions that are safe, innovative and sustainable, we think globally while acting locally.

Our Project Delivery Group (PDG) is a dynamic team of professionals passionately committed to world-class project delivery across the globe.With expertise in sustainable studies, asset building and operations, and industry-leading efficiencies, our best-in-class team leverages methodologies, governance and systems that are unparalleled in the engineering space. Are you looking for an opportunity to join a diverse group of professionals who are committed to remaining exceptional? We look forward to hearing from you.

Hatch is seeking an experienced Document Manager to join our Information Management Team in Perth. This leadership role provides the opportunity to oversee document management services across large EPCM project, ensuring project documents are governed, controlled, and accessible throughout the project lifecycle.

Working closely with project teams, clients, contractors, vendors, and regional information management teams, you will lead the delivery of document management services and ensure high standards of quality, compliance, and performance.

As the successful candidate, you will:

• Lead and manage project Document Management team, including resourcing, mentoring, training, and performance management.
• Coordinate document management activities across project teams, client, contractors and vendors.
• Ensure compliance with project requirements, contractual obligations, and industry standards.
• Develop, implement and update document management procedures, standards, and work instructions.
• Configure and oversee document management systems, ensuring effective information governance, metadata management, permissions, and workflow controls.
• Plan, develop, and deliver training programs on document management systems, processes, and best practices.
• Monitor team workload, productivity, quality, and compliance to ensure project deliverables are processed accurately and efficiently.
• Support information handover, archiving, and project close-out activities.

About You

You are an experienced Document Management professional with a proven track record leading information and document control functions on large engineering, mining, energy, infrastructure, or construction projects. You are a strong communicator who can work effectively across multiple teams and locations while maintaining a focus on quality, compliance, and customer service.

You bring to the role:

• Extensive experience in document management, document control, information management, or project systems within major engineering, EPCM, construction, or infrastructure projects.
• Demonstrated experience leading and developing document management or document control teams across multiple locations.
• Experience establishing, implementing, and governing document management systems and associated business processes.
• Strong understanding of document control principles, records management, metadata standards, configuration management, and information governance.
• Experience developing procedures, work instructions, training materials, and governance frameworks.
• Excellent command of English, including the ability to facilitate meetings, deliver training, prepare documentation, and communicate effectively with stakeholders at all levels.
• Strong interpersonal skills and the ability to collaborate with clients, project managers, engineering teams, contractors, vendors, and remote team members.
• Experience with document management platforms such as Aconex, SharePoint, ProjectWise, TeamBinder, OpenText, or similar enterprise systems.
• Advanced proficiency in Microsoft Office and associated document management and reporting tools.
• Strong attention to detail, organisational skills, and the ability to manage multiple priorities in a fast-paced project environment.
• Collaborate on exciting projects to develop innovative solutions
• Strong focus on career growth, learning and mentorship
• Collaborative, values-driven culture focused on innovation and excellence

Don't meet every single requirement? You don't need to. At Hatch, we are building a diverse, inclusive workplace that fosters innovation.

Hatch holds an innovate reconcilination action plan. As an accredited Employer of Choice for Gender Equality (WGEA) and Equal Opportunity Employer, we are committed to fostering a workforce in each of our locations that reflects the diversity of the communities in which we operate. Within Australia, this includes supporting and encouraging a collaborative workplace and a comprehensive benefit offering. If you have any special needs requirements, please discuss with us and we will do our utmost to accommodate your request. We are managing this recruitment process directly and are not accepting unsolicited resumes from recruitment agencies.