Procurement & Admin Officer — Plant Yard

Spiecapag Australia; Toowoomba Regional; On-site; AUD 60,000 - 75,000; Full time

Job summary

Spiecapag Australia is seeking an organised Administration Officer to join the Toowoomba Plant Yard team. The role supports day-to-day administration and procurement activities, coordinating with operational, procurement, finance and project teams to ensure records and documentation are accurate.

The position can be full-time or part-time and requires strong organisational skills, attention to detail, and experience with Microsoft Office and procurement processes.

Qualifications

• Experience in administration, procurement administration or purchasing is essential.
• Strong organisational skills with ability to manage competing priorities.
• Excellent attention to detail and ability to maintain accurate records and documentation.
• Clear communication and ability to liaise with suppliers and stakeholders.
• Proficiency in Microsoft Office, especially Excel, Word and Outlook.
• Experience with ERP or finance systems is highly regarded.

Responsibilities

• Provide general administrative support to the Toowoomba Plant Yard.
• Assist with procurement requests, purchase orders and approval workflows.
• Maintain procurement documentation, registers, supplier records and filing systems.
• Liaise with suppliers and internal stakeholders regarding quotations, orders, deliveries and requirements.
• Coordinate and maintain records of purchase orders, delivery dockets, invoices and supplier correspondence.
• Collaborate with Procurement and Accounts Payable to resolve documentation or invoice queries.
• Assist with data entry, reporting, document preparation and other ad hoc administration duties.

Skills

Administration

Procurement

Purchasing

Accounts support

Organisation

Attention to detail

Communication

MS Office

Excel

ERP systems

Team player

Tools

ERP software

Job description

Spiecapag Australia is seeking an organised Administration Officer to join the Toowoomba Plant Yard team. The role supports day-to-day administration and procurement activities, coordinating with operational, procurement, finance and project teams to ensure records and documentation are accurate.

The position can be full-time or part-time and requires strong organisational skills, attention to detail, and experience with Microsoft Office and procurement processes.