Administration Officer

Spiecapag Australia; Toowoomba Regional; On-site; AUD 60,000 - 75,000; Full time

Job summary

Spiecapag Australia is seeking an organised Administration Officer to join the Toowoomba Plant Yard team. The role supports day-to-day administration and procurement activities, coordinating with operational, procurement, finance and project teams to ensure records and documentation are accurate.

The position can be full-time or part-time and requires strong organisational skills, attention to detail, and experience with Microsoft Office and procurement processes.

Qualifications

• Experience in administration, procurement administration or purchasing is essential.
• Strong organisational skills with ability to manage competing priorities.
• Excellent attention to detail and ability to maintain accurate records and documentation.
• Clear communication and ability to liaise with suppliers and stakeholders.
• Proficiency in Microsoft Office, especially Excel, Word and Outlook.
• Experience with ERP or finance systems is highly regarded.

Responsibilities

• Provide general administrative support to the Toowoomba Plant Yard.
• Assist with procurement requests, purchase orders and approval workflows.
• Maintain procurement documentation, registers, supplier records and filing systems.
• Liaise with suppliers and internal stakeholders regarding quotations, orders, deliveries and requirements.
• Coordinate and maintain records of purchase orders, delivery dockets, invoices and supplier correspondence.
• Collaborate with Procurement and Accounts Payable to resolve documentation or invoice queries.
• Assist with data entry, reporting, document preparation and other ad hoc administration duties.

Skills

Administration

Procurement

Purchasing

Accounts support

Organisation

Attention to detail

Communication

MS Office

Excel

ERP systems

Team player

Tools

ERP software

Job description

VINCI is a world leader in concessions, energy and construction, operating in over 120 countries with a workforce of more than 294,000 employees. We are a Global Group with local company opportunities.

Spiecapag has been delivering large-scale pipeline infrastructure and drilling projects across Australasia for over 40 years. New projects and continuous growth mean we have a long-term career opportunity with an industry leader.

About the role

We are seeking an organised and proactive Administration Officer to join our team at Spiecapag's Toowoomba Plant Yard. This varied role will provide day-to-day administrative support to the yard, while also assisting with procurement administration activities.

Working closely with operational, procurement, finance and project teams, you will help keep administrative processes running smoothly and ensure purchasing records and documentation are accurate and up to date. The position is based at our Toowoomba Plant Yard and may be offered on either a full-time or part-time basis, depending on the successful candidate's availability.

Key responsibilities

• Provide general administrative support to the Toowoomba Plant Yard.
• Assist with procurement requests, purchase orders and approval workflows.
• Maintain accurate procurement documentation, registers, supplier records and filing systems.
• Liaise with suppliers and internal stakeholders regarding quotations, orders, deliveries and administrative requirements.
• Coordinate and maintain records of purchase orders, delivery dockets, invoices and supplier correspondence.
• Work with Procurement and Accounts Payable to resolve documentation or invoice queries.
• Assist with data entry, reporting, document preparation and other ad hoc administration duties as required.

About you

• Previous experience in administration, procurement administration, purchasing, accounts support or a similar role.
• Strong organisational skills and the ability to manage competing priorities.
• Excellent attention to detail and confidence maintaining accurate records and documentation.
• Clear communication skills and the ability to build positive working relationships with colleagues and suppliers.
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook.
• Experience using ERP, purchasing or finance systems will be highly regarded.
• Experience within construction, infrastructure, engineering, manufacturing, mining, oil and gas, or a related industry will be advantageous but is not essential.
• A proactive, flexible and team-focused approach, with a willingness to assist across a range of administrative tasks.

Spiecapag Australia is an equal opportunity employer and encourages candidates from all backgrounds to apply.

Applications will only be considered for candidates who currently live within Australia and have currently approved visa working rights (permanent, temporary, student, spousal, etc) to Australia.