Administration Officer

Spiecapag; Toowoomba Regional; Sur place; AUD 55 000 - 75 000; Plein temps

Résumé du poste

Spiecapag Australia is seeking an organised and proactive Administration Officer to join our team at the Toowoomba Plant Yard. This varied role provides day-to-day administrative support and assists with procurement activities, ensuring records are accurate and up to date.

Based in Toowoomba, the role offers flexible full-time or part-time hours and collaboration across operations, procurement, finance and projects to keep processes running smoothly.

Qualifications

• Experience in administration, procurement administration or purchasing.
• Strong organisational skills and ability to manage competing priorities.
• Excellent attention to detail and ability to maintain accurate records.
• Clear communication and ability to build positive relationships with colleagues and suppliers.
• Proficiency in Microsoft Office, especially Excel, Word and Outlook.
• ERP, purchasing or finance systems experience is advantageous.

Responsabilités

• Provide general administrative support to the Toowoomba Plant Yard.
• Assist with procurement requests, purchase orders and approval workflows.
• Maintain procurement documentation, registers, supplier records and filing systems.
• Liaise with suppliers and internal stakeholders regarding quotations, orders, deliveries and administrative requirements.
• Coordinate and maintain records of purchase orders, delivery dockets, invoices and supplier correspondence.
• Work with Procurement and Accounts Payable to resolve documentation or invoice queries.
• Assist with data entry, reporting, document preparation and other ad hoc administration duties.

Description du poste

VINCI GROUP – SPIECAPAG AUSTRALIA

VINCI is a world leader in concessions, energy and construction, operating in over 120 countries with a workforce of more than 294,000 employees. We are a Global Group with local company opportunities.

Spiecapag has been delivering large-scale pipeline infrastructure and drilling projects across Australasia for over 40 years. New projects and continuous growth mean we have a long-term career opportunity with an industry leader.

About the role

We are seeking an organised and proactive Administration Officer to join our team at Spiecapag’s Toowoomba Plant Yard. This varied role will provide day-to-day administrative support to the yard, while also assisting with procurement administration activities.

Working closely with operational, procurement, finance and project teams, you will help keep administrative processes running smoothly and ensure purchasing records and documentation are accurate and up to date. The position is based at our Toowoomba Plant Yard and may be offered on either a full-time or part-time basis, depending on the successful candidate’s availability.

Key responsibilities

• Provide general administrative support to the Toowoomba Plant Yard.
• Assist with procurement requests, purchase orders and approval workflows.
• Maintain accurate procurement documentation, registers, supplier records and filing systems.
• Liaise with suppliers and internal stakeholders regarding quotations, orders, deliveries and administrative requirements.
• Coordinate and maintain records of purchase orders, delivery dockets, invoices and supplier correspondence.
• Work with Procurement and Accounts Payable to resolve documentation or invoice queries.
• Assist with data entry, reporting, document preparation and other ad hoc administration duties as required.

About you

• Previous experience in administration, procurement administration, purchasing, accounts support or a similar role.
• Strong organisational skills and the ability to manage competing priorities.
• Excellent attention to detail and confidence maintaining accurate records and documentation.
• Clear communication skills and the ability to build positive working relationships with colleagues and suppliers.
• Proficiency in Microsoft Office, particularly Excel, Word and Outlook.
• Experience using ERP, purchasing or finance systems will be highly regarded.
• Experience within construction, infrastructure, engineering, manufacturing, mining, oil and gas, or a related industry will be advantageous but is not essential.
• A proactive, flexible and team-focused approach, with a willingness to assist across a range of administrative tasks.

Spiecapag Australia is an equal opportunity employer and encourages candidates from all backgrounds to apply.

Applications will only be considered for candidates who currently live within Australia and have currently approved visa working rights (permanent, temporary, student, spousal, etc) to Australia.