Pre-Contracts Administrator: Tender & Contract Coordination

Aquatec; City of Melbourne; On-site; AUD 70,000 - 90,000; Full time

Job summary

Aquatec is Australia’s leading adviser and innovator in water and wastewater management. We are seeking a Pre-Contracts Administrator to support our Sales and Commercial teams through pre-contract, tender and project award processes.

You will coordinate contract documentation, maintain registers, follow up actions, and assist with review packs, approvals and handover documentation, working closely with multiple departments to ensure timely, accurate outcomes.

Qualifications

• 2-3 years of experience in administration, contracts administration, project administration, sales support or similar.
• A relevant qualification or experience in business, project or contracts administration.
• Strong organisational skills and the ability to manage competing priorities and deadlines.
• High attention to detail and strong document control and record-keeping skills.

Responsibilities

• Maintaining contract registers, action lists, document trackers and other pre-contract records.
• Assisting with contract review packs, approval documentation and tender submissions.
• Coordinating required inputs, contract departures, qualifications and tender documentation.
• Identifying missing information, outstanding actions and administrative gaps, and follow up with stakeholders.
• Maintaining accurate and current contract documents, schedules, clarifications and supporting records.
• Tracking Delegation of Authority approvals and provide status updates on contract progress and outstanding actions.
• Assisting with project award and handover documentation, including contract summaries, client correspondence and open items.
• Coordinating outstanding signatures, approvals and executed contract documentation.

Skills

Organised

Proactive

Attention to detail

Communication skills

Education

Business administration qualification

Tools

Microsoft Office

Document management systems

Job description

Aquatec is Australia’s leading adviser and innovator in water and wastewater management. We are seeking a Pre-Contracts Administrator to support our Sales and Commercial teams through pre-contract, tender and project award processes.

You will coordinate contract documentation, maintain registers, follow up actions, and assist with review packs, approvals and handover documentation, working closely with multiple departments to ensure timely, accurate outcomes.