Pre -Contract Administrator

Aquatec; City of Greater Shepparton; On-site; AUD 80,000 - 110,000; Full time

Job summary

Aquatec is Australia’s leading advisor in water and wastewater solutions, seeking a Contracts Administrator to support commercial success across projects. You will manage head contracts, subcontracts and variations while maintaining robust documentation and stakeholder relationships.

Join a collaborative team and contribute to compliant, profitable project delivery in a fast-paced environment. Prior AS contract experience and proficiency with Aconex/TeamBinder/Jobpac are highly valued.

Qualifications

• 2–5 years' experience in contract administration, ideally in construction, utilities or infrastructure.
• Experience with Australian Standard contracts AS2124, AS4000, GC21; NEC exposure is a plus.
• Proficiency with contract management systems (Aconex/TeamBinder/Jobpac) and strong reporting skills.

Responsibilities

• Administer head contracts and subcontracts with attention to dates and obligations.
• Draft, review and manage subcontractor agreements aligned to head contract terms.
• Identify and prepare variations, extensions of time and delay costs.
• Maintain audit-ready documentation and registers for claims and deliverables.
• Support tendering, negotiation and awards, ensuring insurance, safety and quality compliance.
• Assist in monthly reports, cost-to-complete forecasts and cash flow projections.

Skills

Contract administration

Organisational skills

Attention to detail

Stakeholder engagement

Commercial awareness

Education

Tertiary qualifications in Construction Management, Engineering, Law or Commerce

Tools

Aconex

TeamBinder

Jobpac

Job description

Aquatec is Australia's leading advisor and innovator in water, wastewater, and odour management solutions.

We're more than a company - we're a catalyst for positive change in the water industry.

With over 30 years of local and international experience, we design, build, and deliver end-to-end solutions across a wide range of environmental sewerage and water infrastructure systems. Our projects span large-scale developments, councils, water authorities, developers, and a strong network of retail and channel partners.

At Aquatec, we're passionate about collaboration, innovation, and excellence. Our people are at the heart of our success, and we're proud to offer a culture that fosters both professional and personal growth.

We partner with government, business, and residential clients to tackle the water challenges our communities face today and into the future. As a recognised leader in water infrastructure, we're committed to delivering long-term, sustainable solutions that improve both infrastructure and the quality of life for communities everywhere.

Join us and be part of a team that's reshaping the future of the water industry.

The Role

As a Contracts Administrator, you will play a vital role in ensuring the commercial success of our water and wastewater projects. You'll manage contracts with precision, ensuring obligations are met, risks are addressed, and variations or claims are handled effectively. Working closely with the Commercial & Contracts Manager, Project Managers, subcontractors, and BDMs, you'll provide essential support that keeps projects compliant, profitable, and on track.

This role suits a commercially minded professional who thrives in a fast-paced environment. You'll bring strong attention to detail, organisational skills and the ability to balance competing priorities while building trusted stakeholder relationships. In return, you'll gain exposure to significant infrastructure projects and the opportunity to grow within a collaborative, high-performing Commercial team.

Key responsibilities include, but aren't limited to:

• Administer head contracts and subcontracts, ensuring compliance with key dates, deliverables and obligations while maintaining clear communication with project teams.
• Draft, review and manage subcontractor agreements, aligning them with head contract terms and ensuring obligations are accurately flowed down.
• Identify and prepare variation claims, extensions of time and delay costs in accordance with contract requirements, ensuring risks are mitigated and entitlements preserved.
• Maintain robust documentation and registers, including correspondence logs, claims registers and contract deliverables trackers, ensuring audit-ready traceability.
• Support subcontractor tendering, negotiation and award processes, monitoring performance to ensure compliance with insurance, safety, and quality requirements.
• Assist in the preparation of monthly project reports, cost-to-complete forecasts and cash flow projections, providing commercial insights to support decision‑making.
• Contribute to early risk identification by escalating potential disputes or contractual issues to the Commercial & Contracts Manager and supporting proactive mitigation strategies.

About You

You are a contracts professional with experience in construction, utilities, or infrastructure and ideally some exposure to the water sector. With 2-5 years in contract administration, you are confident working with Australian Standard forms (AS2124, AS4000, GC21) and have a solid understanding of claims, variations and contractual correspondence.

You bring strong organisational skills, attention to detail and the ability to manage competing deadlines across multiple projects. Proficiency with systems such as Aconex, TeamBinder, or Jobpac, coupled with excellent communication and stakeholder engagement, ensures you can protect Aquatec's commercial position while contributing to collaborative project success.

To be successful in this role, you will have:

• 2-5 years' experience in contract administration, ideally within the construction, utilities, or infrastructure sectors, with exposure to water and wastewater projects highly regarded.
• Tertiary qualifications in Construction Management, Engineering, Law, Commerce, or a related discipline, providing you with a strong foundation in commercial and contractual principles.
• Strong working knowledge of Australian Standard contracts (AS2124, AS4000, GC21), with the ability to interpret, apply and manage key provisions; exposure to NEC contracts will be considered an advantage.
• Proven ability to prepare and manage variations, claims, extensions of time and contractual correspondence, ensuring entitlements are protected and risks are mitigated.
• Proficiency in contract management and document control systems such as Aconex, TeamBinder, or Jobpac, combined with strong reporting and organisational skills.
• Excellent written and verbal communication skills, with the ability to engage confidently with subcontractors, clients and internal stakeholders to secure positive outcomes.
• A detail-focused, collaborative, and commercially aware approach, with the ability to balance competing priorities while protecting Aquatec's contractual position.

At Aquatec, you'll be part of a collaborative and high-performing team, all aligned with delivering critical water and wastewater infrastructure. This role offers the opportunity to contribute directly to project success by safeguarding our commercial position, supporting effective contract administration and working closely with industry leaders across diverse projects.

Be careful - Don't provide your bank or credit card details when applying for jobs. Don't transfer any money or complete suspicious online surveys. If you see something suspicious, report this job ad .