Practice Manager / Medical Receptionist – Full Time

Peaklife West Perth Pty Ltd; Perth; On-site; AUD 70,000 - 90,000; Full time

Job summary

PeakLife Clinic in West Perth, WA, is seeking a highly organised Practice Manager / Medical Receptionist for a full-time, salaried position. You will run day-to-day admin, coordinate appointments across multiple clinicians and maintain patient records with care.

You will work directly with our multidisciplinary team to deliver an exceptional patient experience, manage bookings, payments, and practice workflows, and contribute to clinic growth.

Qualifications

• Medical reception experience preferred.
• Experience in private specialist or multidisciplinary clinics is advantageous.
• Strong organisational and communication skills.
• Ability to manage multiple tasks with attention to detail.

Responsibilities

• Manage reception, phone calls and patient enquiries
• Coordinate appointments across clinicians and investigations
• Manage bookings, scheduling and clinic workflows
• Process payments and invoices
• Coordinate pathology, imaging and external appointments
• Maintain accurate patient records
• Support clinic policies and compliance
• Liaise with doctors, nurses and allied health staff
• Help develop and improve administrative systems

Skills

Organizational skills

Communication

Patient-focused

Independent worker

Digital systems proficiency

Tools

Medical practice software

Job description

Practice Manager / Medical Receptionist – Full Time

PeakLife Clinic | West Perth, WA
Full-time | Permanent

About PeakLife

PeakLife is a new physician-led preventative health in West Perth.

Our clinic combines medical assessment, advanced diagnostic testing, body composition, cardiovascular and metabolic assessment, exercise testing and personalised health strategies within a premium multidisciplinary service.

We are seeking an experienced Practice Manager / Medical Receptionist to manage the day-to-day administrative operations of the clinic and provide an exceptional patient experience.

About the Role

This is a full-time salaried position with standard employee entitlements including annual leave and personal leave.

You will be the central administrative point within the clinic, combining practice management responsibilities with front-desk and patient coordination duties.

Key responsibilities include:

• Managing reception, telephone and patient enquiries
• Coordinating appointments across multiple clinicians and investigations
• Managing patient bookings and clinic schedules
• Processing payments, invoices and general administration
• Coordinating pathology, imaging and external provider appointments
• Maintaining accurate patient records
• Managing day-to-day clinic workflow
• Ordering consumables and managing clinic supplies
• Supporting clinic policies, procedures and compliance requirements
• Liaising with doctors, nurses and allied health professionals
• Helping develop and improve administrative systems as the clinic grows

About You

We are looking for someone who is:

• Highly organised and reliable
• Professional, approachable and patient-focused
• Comfortable working independently
• Confident using medical practice software and digital systems
• Able to coordinate multiple appointments and competing priorities
• Detail-oriented and proactive

Highly Desirable

• Previous medical reception experience
• Experience in a private specialist or multidisciplinary medical clinic
• Experience helping establish or grow a medical practice

Why Join PeakLife?

Be part of a new and innovative preventative health clinic

Modern West Perth clinic

Work directly with a multidisciplinary clinical team

Opportunity to help shape the clinic's systems and patient experience from an early stage

Role with increasing responsibility as the clinic grows