Practice Manager/Administration

Clarity Accounting Solutions; Noosa Shire; On-site; AUD 85,000 - 120,000; Full time

Job summary

Clarity Accounting Solutions in Noosaville, QLD is hiring a Practice Manager/Administrator on a full-time basis. You will streamline workflows, optimise software systems, and lead the admin and support team to ensure smooth service delivery.

You will oversee billing, WIP, and compliance workflows, with a focus on accuracy and efficient operations while working with the Xero Practice Manager platform and other office tools.

Qualifications

• Proven experience as a Practice Manager or Office Manager in public practice accounting firm
• Strong working knowledge of practice management platforms such as Xero Practice Manager
• Excellent attention to detail and a high level of accuracy
• Proficient in Microsoft Office and Google Suite
• Ability to work independently as well as part of a team
• Strong communication and customer service skills
• Solid understanding of billing, WIP, debtor management and compliance workflows
• Natural people-leadership skills with a proactive mindset

Responsibilities

• Monitor workflow, capacity, deadlines and team capacity across the firm
• Manage billing cycles, debtors, WIP reports and credit control
• Oversee practice management software (Xero Practice Manager) and drive process improvements
• Provide administrative support to the accounting team
• Coordinate administrative requirements for regulatory obligations (ATO, ASIC, AML/CTF) and ensure governance

Skills

Attention to detail

Team leadership

Communication

Independent worker

Tools

Xero Practice Manager

Job description

Clarity Accounting Solutions – Noosaville QLD

We are seeking an experienced Practice Manager/Administrator to join our team in Noosaville, Queensland on a full time basis. You will streamline everyday workflows, optimise software systems, and oversee the administrative and support team so that service delivery runs like clockwork

What you'll be doing

• Workflow & Capacity Management: Monitor job tracking, WIP (Work in Progress), deadlines, and team capacity across the firm
• Financial & Billing Operations: Manage billing cycles, debtors, WIP reports, and credit control
• Systems & Technology: Oversee practice management software Xero Practice Manager , drive process improvements, and explore automation
• Providing administrative support to the accounting team
• Compliance & Governance: Coordinate administrative requirements for the ATO, ASIC, and AML/CTF obligations
• Identifying opportunities for process improvements and contributing to the overall efficiency of the practice

What we're looking for

• Proven experience as a Practice Manager or Office Manager in public practice accounting firm ideally in a small practice or accounting firm environment
• Strong working knowledge of practice management platforms such as Xero Practice Manager
• Excellent attention to detail and a high level of accuracy
• Proficient in the use of common office software (e.g. Microsoft Office, Google Suite)
• Ability to work independently as well as part of a team
• Strong communication and customer service skills
• Solid understanding of billing, WIP, debtor management, and compliance workflows
• Natural people-leadership skills with a proactive, "no-fuss," and solution-oriented mindset.

What we offer

• We are committed to providing our employees with a supportive and flexible work environment. We offer competitive remuneration, ongoing professional development opportunities, and a range of employee wellbeing activities.

About us

We are a well-established accounting practice based in Noosaville, Queensland. We pride ourselves on delivering exceptional service to our clients and fostering a collaborative and inclusive team culture. Our mission is to help small and medium-sized businesses achieve their financial goals through reliable and innovative accounting solutions.