Practice Manager

Smaart Recruitment; Adelaide; On-site; AUD 60,000 - 70,000; Full time

Job summary

Smaart Recruitment is seeking an experienced accounting practice administrator to keep a busy practice north of Adelaide running smoothly. You will support the Director and a team of accountants, manage administration, compliance workflows, client communications and systems.

This hands-on role offers ownership of processes, opportunity to drive improvements and be valued for your initiative and attention to detail.

Qualifications

• Experience in accounting, tax, bookkeeping or professional services firm.
• Understanding of accounting practice administration and compliance.
• Experience with XPM, Xero and SuiteFiles.
• Exposure to ATO Online Services, ATO Portal and RAM.
• Highly organised with the ability to manage competing priorities.
• Excellent communication and client service skills.
• Proactive and improvement-minded.

Responsibilities

• Managing ATO lodgements, reminders and compliance workflows.
• Following up clients regarding signatures, payments and outstanding requirements.
• Liaising with the ATO on client matters and registrations.
• Managing client records across XPM, SuiteFiles, BGL and other systems.
• Processing payments, receipting and debt collection reminders.
• Managing Xero subscriptions, invoicing and account maintenance.
• Preparing practice management and compliance reports.
• Supporting Audit Shield administration and client communications.
• Coordinating newsletters through Mailchimp and assisting with client onboarding.
• Improving internal processes, systems and procedures.
• Providing general practice administration and support.

Skills

Attention to detail

Client service

Organisational skills

Communication

Tools

XPM

Xero

SuiteFiles

ATO Online Services

ATO Portal

RAM

BGL

Mailchimp

Job description

Be the person who keeps a successful accounting practice running smoothly.

Are you an experienced accounting practice professional looking for a role where your skills, initiative and attention to detail are genuinely valued?

Join a well-established and growing accounting practice north of Adelaide and become a key part of the team. Working closely with the Director and supporting a team of accountants and advisers, you'll take ownership of the practice's administration, compliance workflows, client communication and systems.

This is a varied, hands-on role where you'll have the opportunity to make a real difference, improve processes and help the practice continue to grow.

What You'll Be Doing

• Managing ATO lodgements, reminders and compliance workflows
• Following up clients regarding signatures, payments and outstanding requirements
• Liaising with the ATO on client matters and registrations
• Managing client records across XPM, SuiteFiles, BGL and other systems
• Processing payments, receipting and debt collection reminders
• Managing Xero subscriptions, invoicing and account maintenance
• Preparing practice management and compliance reports
• Supporting Audit Shield administration and client communications
• Coordinating newsletters through Mailchimp and assisting with client onboarding
• Improving internal processes, systems and procedures
• Providing general practice administration and support

What We're Looking For

We're looking for someone who:

• Has previous experience in an accounting, tax, bookkeeping or professional services firm
• Understands accounting practice administration and compliance
• Has experience with XPM, Xero and SuiteFiles
• Has exposure to ATO Online Services, ATO Portal and RAM
• Is highly organised, detail-focused and confident managing competing priorities
• Has excellent communication and client service skills
• Takes initiative and enjoys finding better ways to do things

BGL and Mailchimp experience will be highly regarded.

Why You'll Love This Role

• Supportive and professional team
• Modern offices north of Adelaide
• A varied role with genuine ownership and responsibility
• Opportunity to improve processes and contribute to the growth of the practice
• A role where your experience and contribution will be recognised and valued