Practice Assistant - M&A

Norton Rose Fulbright LLP; Sydney; On-site; AUD 65,000 - 86,000; Full time

Job summary

Norton Rose Fulbright is seeking an experienced Practice Assistant to support two partners and a small M&A team in Sydney. The role covers diary management, travel coordination, billing and file handling, client communications, and document preparation.

You will work autonomously yet collaboratively to ensure efficient administrative support for a busy corporate practice. Applicants should have prior PA or Legal Assistant experience, strong attention to detail, and proficiency with Microsoft

Qualifications

• Previous experience in a Personal Assistant or Legal Assistant role.
• Excellent attention to detail and accuracy.
• Experience managing complex diaries and travel arrangements.
• Able to draft basic correspondence and documents autonomously.
• Experience with monthly billing using relevant financial software is preferable.
• Tech savvy with Microsoft Office and related tools.
• Able to use initiative to contribute to the team’s success.

Responsibilities

• Diary management, travel booking and event coordination for the partners and team.
• Billing and expense coordination to support the practice.
• File management including opening/closing files, filing, scanning, and correspondence handling.
• Client relationship management and working with Business Development on client materials.
• Prepare and amend routine and non-routine documents, correspondence, and presentations.
• Perform ad hoc duties as required.

Skills

Diary management

Travel coordination

Billing and expense coordination

Client relationship management

Document drafting

Microsoft Office

Autonomy

Tools

Microsoft Office

Job description

Norton Rose Fulbright is a global legal practice. We provide the world's pre-eminent corporations and financial institutions with a full business law service. We have more than 4,000 lawyers based in over 50 cities across Europe, the United States, Canada, Latin America, Asia, Australia, Africa, the Middle East and Central Asia.

The role

We are looking for an experienced Practice Assistant to join our M&A team, based in Sydney. In this role you will support 2 partners, and a small team of lawyers.

Responsibilities

• Diary management, travel booking and event coordination
• Billing and expense coordination
• File management including opening and closing files, electronic and physical filing and scanning, management of correspondence
• Client relationship management and administration tasks; working with our Business Development team assisting with client material preparation
• Prepare and amend routine and non-routine documents, correspondence, and presentations
• Any ad hoc duties as required

Requirements

• Previous experience in a similar position either in a Personal Assistant or Legal Assistant capacity
• Excellent attention to detail and accuracy
• Experienced managing complex diaries and organising travel
• Able to work autonomously and draft basic correspondence and documents
• Previous experience in monthly billing using relevant financial software preferable
• Tech savvy with a good understanding of Microsoft Office
• Able and willing to use initiative to contribute to overall success of team

Our Legal support professionals are highly valued at Norton Rose Fulbright and are integral to the overall success of the firm.

Norton Rose Fulbright values diversity and strives to create an inclusive environment. We are proud that Norton Rose Fulbright in Australia has been recognised as an Employer of Choice for Gender Equality by the Workplace Gender Equality Agency (WGEA) as well as a gold tier employer for LGBTI Inclusion through the Australian Workplace Equality Index. In 2025 we were re-accredited as a Family Inclusive Workplace and always encourage people to discuss flexible and hybrid work options with us.

We encourage Aboriginal and Torres Strait Islander candidates to apply.

Please be aware in the course of routine work some of our lawyers and teams can be exposed to details of trauma. The firm has controls in place including educational and psychological support. Our talent team can provide further details.