Executive Assistant & IT Administrator (Hybrid Work)

Norton Rose Fulbright LLP; City of Melbourne; On-site; AUD 90,000 - 120,000; Full time

Benefits offered by this job

Hybrid work options

Career progression

Job summary

Norton Rose Fulbright Australia is seeking an enthusiastic and collaborative Executive Assistant/IT Administrator to support the national IT Transformation team. This role will provide high-quality and proactive executive and administrative support to the Director IT Transformation and the Australian IT Leadership Team.

The role supports the effective operation of the leadership team through diary and meeting coordination, communications, document preparation, action tracking, travel

Qualifications

• EA or IT admin experience in a legal, large corporate or professional services firm.
• Experience managing complex diaries, meetings and travel across time zones.
• Experience processing invoices and purchase orders and maintaining financial records.
• Excellent organizational and time-management skills with ability to meet deadlines.
• High attention to detail and discretion when handling confidential information.

Responsibilities

• Provide proactive day-to-day executive assistance to the Director of IT Transformation and to the Australian IT Leadership Team.
• Manage complex diaries, schedule and prioritise meetings, resolve conflicts and coordinate across time zones.
• Coordinate meeting logistics, invitations, rooms, virtual links, technology, catering and visitors.
• Prepare agendas, briefing packs and leadership materials in line with firm style requirements.
• Coordinate IT leadership meetings, governance forums, workshops and planning sessions with schedules and action registers.
• Receive and process IT invoices with complete documentation.
• Support onboarding and offboarding administration for IT staff, contractors and vendors.

Skills

Diary management

Executive support

IT administration

Invoices & budgeting

Microsoft 365

Outlook

Excel

PowerPoint

Teams

Stakeholder mgmt

Tools

Microsoft 365 Suite

Job description

Norton Rose Fulbright Australia is seeking an enthusiastic and collaborative Executive Assistant/IT Administrator to support the national IT Transformation team. This role will provide high-quality and proactive executive and administrative support to the Director IT Transformation and the Australian IT Leadership Team.

The role supports the effective operation of the leadership team through diary and meeting coordination, communications, document preparation, action tracking, travel