Practice Administrator and Bookkeeper

Maze Advisory Co; Ballarat; On-site; AUD 42,000 - 54,000; Part time

Job summary

Maze Advisory Co is seeking a Practice Administrator and Bookkeeper to keep the Ballarat practice running smoothly so the Managing Director can focus on client advisory. The role starts at three days a week (22.8 hours), on site in Ballarat, with a clear pathway to full-time as the practice grows.

You will manage inboxes, diary, client files, and Xero work including reconciliations, payables, receivables and payroll, plus BAS and IAS prep.

Qualifications

• Certificate IV in Accounting and Bookkeeping or higher.
• Experience preparing BAS and IAS, including GST and PAYG reconciliations.
• Strong administration skills across inbox, diary and file management.
• Ability to work autonomously and manage competing deadlines.
• Proactive in improving processes and confidentiality.

Responsibilities

• Manage the practice inboxes and mail, and keep client files and records current across all systems.
• Manage the Managing Director's diary, meetings and follow ups.
• Keep our clients engaged and using TaxDome, our client portal and communication hub.
• Support client onboarding, from ID checks through to set up in TaxDome.
• Maintain client Xero files, including reconciliations, payables, receivables and payroll.
• Support the preparation of BAS and IAS for review and lodgement.
• Monitor ASIC annual review dates and lodgement deadlines using CAS 360.
• Spot better ways of doing things and help us improve our processes.

Skills

Autonomy

Attention to detail

Communication

Confidentiality

Payroll

Education

Certificate IV in Accounting and Bookkeeping

Tools

Xero

TaxDome

BGL

CAS 360

Dext

Job description

We are looking for a Practice Administrator and Bookkeeper to keep the practice running smoothly so our Managing Director can spend more time providing advice to clients. The role starts at three days a week (22.8 hours), on site in Ballarat, with a clear pathway to full time as the practice grows.

Key responsibilities

• Manage the practice inboxes and mail, and keep client files and records current across all systems
• Manage the Managing Director's diary, meetings and follow ups
• Keep our clients engaged and using TaxDome, our client portal and communication hub
• Support client onboarding, from ID checks through to set up in TaxDome
• Maintain client Xero files, including reconciliations, payables, receivables and payroll
• Support the preparation of BAS and IAS for review and lodgement
• Monitor ASIC annual review dates and lodgement deadlines using CAS 360
• Spot better ways of doing things and help us improve our processes

About you

• Certificate IV in Accounting and Bookkeeping or higher
• Strong Xero skills, with Xero Advisor certification or the ability to obtain it within three months
• Experience preparing BAS and IAS, including GST and PAYG reconciliations
• Strong administration skills across inbox, diary and file management
• The ability to work autonomously, manage competing deadlines and take initiative
• Clear, friendly communication and a can do attitude
• High attention to detail and a commitment to confidentiality
• Experience in an accounting practice, or with TaxDome, BGL, CAS 360, Dext or payroll, will be well regarded

About us

Maze Advisory Co is a small, boutique accounting and advisory firm based in Ballarat. We partner with small to medium businesses and family groups, from early growth through to succession and business exits. Our clients are on fixed fees and deal directly with our principals. No hand-offs, and no surprise invoices for picking up the phone. Our clients come from a wide mix of industries right across Australia, so the work is varied and no two days look the same. We don't do timesheets. We just deliver great accounting support.

A genuine role in a growing practice, working directly alongside the principals

Three days a week to start, with a pathway to full time

No timesheets or six minute units

Varied work across a wide mix of industries

A modern practice built on Xero and TaxDome

A supportive, straight-talking team where your ideas are heard