Bookkeeper & Finance Administration Officer

About All-In Accounting LLC; Ballarat; On-site; AUD 72,000 - 85,000; Full time

Benefits offered by this job

Permanent full-time position

Salary package $72,000-$85,000 plus 9.

Job summary

All-In Accounting is seeking a detail-oriented Bookkeeper & Finance Administration Officer based in Ballarat. You will handle day-to-day bookkeeping, payroll support and administration for the firm and client businesses across the region.

This hands-on role requires experience with Xero, strong Excel skills, and the ability to manage multiple client priorities. Travel to local client sites is expected as part of the role, with a permanent full-time position and competitive salary.

Qualifications

• Experience in bookkeeping, accounts payable/receivable, payroll support or finance administration.
• Practical experience using Xero.
• Strong Microsoft Excel skills.
• Excellent attention to detail and organisational skills.
• Professional written and verbal communication skills.
• Ability to manage competing priorities across multiple clients and systems.
• Current Australian driver’s licence and willingness to travel to local client sites.

Responsibilities

• Provide day-to-day bookkeeping, payroll support and administration services.
• Maintain accurate financial and administrative records for the firm and clients.
• Assist with BAS preparation and periodic financial reporting.
• Support horse industry administration: registrations, movements, and veterinary diaries in Prism.
• Assist with monthly management reporting and client reporting packs.
• Respond to client, owner, supplier and industry enquiries and maintain files.

Skills

Bookkeeping

Accounts payable/receivable

Payroll support

Xero

Microsoft Excel

Attention to detail

Communication

Multitasking

Driver’s licence

Education

Certificate IV in Accounting & Bookkeeping

Tools

Xero

Microsoft Excel

Job description

Bookkeeper & Finance Administration Officer

Join a growing accounting and advisory firm specialising in the thoroughbred racing, breeding and agribusiness sectors.

We are seeking an organised and detail-oriented Bookkeeper & Finance Administrator to provide bookkeeping, payroll support and administration services to both our firm and a diverse range of client businesses.

Based primarily from our Ballarat office, this role also includes regular on-site support at client businesses across the region. An immediate start is preferred; however, we are willing to wait for the right candidate.

About the Role

You will provide day-to-day bookkeeping, payroll support and administration services, ensuring financial and administrative records are accurate, maintained and up to date.

This is a hands-on, support-focused role, ideal for someone who has attention-to-detail and enjoys providing exceptional support to clients.

Bookkeeping & Finance

• General bookkeeping in Xero, including transaction coding, bank reconciliations and account reconciliations.

• Accounts payable processing, including supplier and contractor invoices.

• Accounts receivable management, including invoicing, owner statements, debtor follow-up and reconciliations.

• Assist with payroll processing, superannuation, leave administration and employee record maintenance.

• Assist with BAS preparation and periodic financial reporting, as directed.

Thoroughbred Industry Administration

• Maintain horse records in Prism, including registrations, movements, treatment records and veterinary diaries.

• Enter tasks, expenses and invoices into Prism and reconcile information against Xero.

• Support administration functions for racing, training and breeding operations.

Reporting & Client Support

• Assist with monthly management reporting and the preparation of reporting packs.

• Respond to client, owner, supplier and industry enquiries.

• Maintain finance records, client files and workflow documentation.

• Provide general administration and office support to the firm and client businesses as required.

About You

Essential Skills & Experience

• Experience in bookkeeping, accounts payable/receivable, payroll support or finance administration.

• Practical experience using Xero.

• Strong Microsoft Excel skills.

• Excellent attention to detail and organisational skills.

• Professional written and verbal communication skills.

• Ability to manage competing priorities across multiple clients and systems.

• Current Australian driver's licence and willingness to travel to local client sites.

Desirable Skills & Experience

• Experience in, or a strong interest in, the thoroughbred racing, breeding or training industry.

• Experience using Prism (a thoroughbred racing and breeding management system).

• Certificate IV in Accounting and Bookkeeping, or progressing towards an accounting qualification.

What We Offer

• Permanent full-time position.

• Salary package of $72,000-$85,000 plus superannuation, depending on experience.

• Exposure to a unique portfolio of thoroughbred racing, breeding and agribusiness clients.

• Ongoing training and support in both Xero and industry-specific systems.

• Opportunity to further develop your bookkeeping, payroll and client management skills.

• Supportive and experienced team environment.

If you are an organised and motivated bookkeeping professional seeking a varied role within the thoroughbred industry, we would love to hear from you.

For a confidential discussion about the role, please contact us at *****@allin-accounting.com.au