Part-Time Practice Admin & Bookkeeper | Xero & BAS Expert

Maze Advisory Co; Ballarat; On-site; AUD 42,000 - 54,000; Part time

Job summary

Maze Advisory Co is seeking a Practice Administrator and Bookkeeper to keep the Ballarat practice running smoothly so the Managing Director can focus on client advisory. The role starts at three days a week (22.8 hours), on site in Ballarat, with a clear pathway to full-time as the practice grows.

You will manage inboxes, diary, client files, and Xero work including reconciliations, payables, receivables and payroll, plus BAS and IAS prep.

Qualifications

• Certificate IV in Accounting and Bookkeeping or higher.
• Experience preparing BAS and IAS, including GST and PAYG reconciliations.
• Strong administration skills across inbox, diary and file management.
• Ability to work autonomously and manage competing deadlines.
• Proactive in improving processes and confidentiality.

Responsibilities

• Manage the practice inboxes and mail, and keep client files and records current across all systems.
• Manage the Managing Director's diary, meetings and follow ups.
• Keep our clients engaged and using TaxDome, our client portal and communication hub.
• Support client onboarding, from ID checks through to set up in TaxDome.
• Maintain client Xero files, including reconciliations, payables, receivables and payroll.
• Support the preparation of BAS and IAS for review and lodgement.
• Monitor ASIC annual review dates and lodgement deadlines using CAS 360.
• Spot better ways of doing things and help us improve our processes.

Skills

Autonomy

Attention to detail

Communication

Confidentiality

Payroll

Education

Certificate IV in Accounting and Bookkeeping

Tools

Xero

TaxDome

BGL

CAS 360

Dext

Job description

Maze Advisory Co is seeking a Practice Administrator and Bookkeeper to keep the Ballarat practice running smoothly so the Managing Director can focus on client advisory. The role starts at three days a week (22.8 hours), on site in Ballarat, with a clear pathway to full-time as the practice grows.

You will manage inboxes, diary, client files, and Xero work including reconciliations, payables, receivables and payroll, plus BAS and IAS prep.