Postgrad Education Admin Specialist

Ambulance Victoria; City of Melbourne; Hybrid; AUD 60,000 - 75,000; Full time

Benefits offered by this job

Salary packaging

Personal leave provisions

Accrued days off

Free on-site parking

Employee benefits

Job summary

Ambulance Victoria in Melbourne is seeking an Administrative Support Officer to provide high-level admin support to the Post Graduate & Specialist Education team, ensuring efficient operations and accurate documentation.

This fixed-term full-time role (until Oct 2027) offers hybrid working with essential in-person presence at Sunshine, and opportunities to contribute to budgeting, travel, catering, and meeting coordination.

Qualifications

• Experience providing secretarial and administrative support within a large organisation or department.
• Proven time management skills and ability to work autonomously.
• Experience using computerised financial and management information systems.
• Proficiency with Microsoft Office suite applications including Outlook, PowerPoint, Word, Excel.

Responsibilities

• Provide high level administration support to the Post Graduate & Specialist Education program and team.
• Prepare presentations, communications, documents and reports.
• Use financial systems to support budgeting and processing invoices.
• Coordinate catering, accommodation, travel and training room bookings.
• Provide secretarial support to leadership team including answering phone calls and enquiries.
• Maintain effective and efficient filing systems.

Skills

Secretarial support

Administrative support

Time management

Financial systems

Microsoft Office

Tools

Microsoft Office

Job description

Ambulance Victoria in Melbourne is seeking an Administrative Support Officer to provide high-level admin support to the Post Graduate & Specialist Education team, ensuring efficient operations and accurate documentation.

This fixed-term full-time role (until Oct 2027) offers hybrid working with essential in-person presence at Sunshine, and opportunities to contribute to budgeting, travel, catering, and meeting coordination.