Regional Admin Officer — Hybrid Work & Impact

Ambulance Victoria; Geelong; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Salary packaging

Personal leave

Accrued days off

On-site parking

Employee benefits

Job summary

Ambulance Victoria (AV) is seeking a Regional Administrative Officer to provide high-level confidential administrative support for the Barwon South West Regional Management Team in Belmont. The role is an ongoing full-time position with hybrid working options and essential on-site presence.

Responsibilities include diary management, meeting coordination, reporting, and handling sensitive information in line with AV policies. A Certificate IV in business/office administration is desirable.

Qualifications

• Demonstrated substantial experience and expertise in providing high level administrative support.
• Experience with the use of electronic file management and administrative systems.
• Ability to work within a team to achieve shared work goals.
• Judgement and maturity to handle matters of sensitive and confidential nature.
• Advanced proficiency of Microsoft Office suite applications including Outlook, PowerPoint, Word, Excel and the internet.
• Certificate IV or above in business studies/office administration (desirable).

Responsibilities

• Act as the initial point of contact for the Barwon South West region by screening calls, answering enquiries and management of inbox.
• Provide secretarial support to the leadership team including diary management, booking of meetings, function coordination and travel arrangements.
• Coordinate and collate monthly/quarterly reports.
• Maintain effective and efficient filing systems.
• Manage and maintain sensitive and confidential information in accordance with AV's privacy policies and procedures.
• Use financial systems to process invoices.

Skills

Admin support

File management

Team collaboration

Confidential handling

MS Office Suite

Education

Certificate IV in business/office administration

Job description

Ambulance Victoria (AV) is seeking a Regional Administrative Officer to provide high-level confidential administrative support for the Barwon South West Regional Management Team in Belmont. The role is an ongoing full-time position with hybrid working options and essential on-site presence.

Responsibilities include diary management, meeting coordination, reporting, and handling sensitive information in line with AV policies. A Certificate IV in business/office administration is desirable.