Regional Admin & Leadership Support (Hybrid)

Ambulance Victoria; Barwon Downs; Hybrid; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Hybrid working model

On-site parking

Salary packaging

Generous personal leave

Job summary

Ambulance Victoria seeks a Regional Administrative Officer to provide confidential, high-level administrative support for the Barwon South West Regional Management Team. The role is full-time with a hybrid work option and requires on-site presence at Belmont.

You will screen calls, manage inboxes, coordinate travel, prepare meetings and assist with monthly/quarterly reports while handling sensitive information per AV policies.

Qualifications

• Demonstrated substantial experience providing high-level administrative support.
• Experience with electronic file management and administrative systems.
• Ability to work within a team to achieve shared goals.
• Judgement and maturity handling sensitive and confidential matters.
• Advanced proficiency of Microsoft Office suite applications including Outlook, PowerPoint, Word, Excel and the internet.
• Certificate IV or above in business studies/office administration (desirable).

Responsibilities

• Act as the initial point of contact for the Barwon South West region by screening calls, answering enquiries and managing inboxes.
• Provide secretarial support to the leadership team including diary management, booking meetings, function coordination and travel arrangements.
• Coordinate and collate monthly/quarterly reports.
• Maintain effective and efficient filing systems.
• Manage and maintain sensitive and confidential information in accordance with AV's privacy policies and procedures.
• Use financial systems to process invoices.

Skills

Administrative support

Diary management

Travel arrangements

Filing systems

Confidential information handling

Microsoft Office

Education

Certificate IV or higher in business studies/office administration

Tools

Microsoft Office Suite

Financial systems

Job description

Ambulance Victoria seeks a Regional Administrative Officer to provide confidential, high-level administrative support for the Barwon South West Regional Management Team. The role is full-time with a hybrid work option and requires on-site presence at Belmont.

You will screen calls, manage inboxes, coordinate travel, prepare meetings and assist with monthly/quarterly reports while handling sensitive information per AV policies.