Polished Front Desk & Office Coordinator

Findex; Gladstone Regional; On-site; AUD 40,000 - 52,000; Full time

Benefits offered by this job

Competitive salary

Social Club

Career development opportunities

Corporate benefits

Job summary

Findex is seeking an experienced Corporate Receptionist to join our professional services team in our Auckland CBD office. This pivotal, client-facing role delivers a polished, front-of-house experience for clients, visitors, advisers and employees.

You will manage front-of-house operations, support meetings and events, answer calls, coordinate office administration, and contribute to a professional, confidential environment across the team.

Qualifications

• Proven experience in a Corporate Reception, front-of-house or office coordination role.
• Excellent organisation skills with attention to detail.
• Strong communication and confidentiality in a fast-paced environment.

Responsibilities

• Welcome and assist clients, visitors and staff with courteous, professional service
• Manage front-of-house operations, including visitor sign-in and reception procedures
• Join the NZ Phone Pool, answering and directing internal and external calls
• Respond promptly and accurately to reception enquiries and shared inboxes
• Coordinate meeting room bookings, catering and client meeting requirements
• Support internal events, training sessions and office functions.
• Coordinate office operations, including supplies, mail, couriers, facilities and liaison with building management and external suppliers
• Provide administrative support to the team, including training and systems coordination, plus preparing and maintaining client information and correspondence

Skills

Corporate Reception experience

Front-of-house operations

Microsoft Office (Outlook Word Excel)

Tools

Outlook

Word

Excel

Job description

Findex is seeking an experienced Corporate Receptionist to join our professional services team in our Auckland CBD office. This pivotal, client-facing role delivers a polished, front-of-house experience for clients, visitors, advisers and employees.

You will manage front-of-house operations, support meetings and events, answer calls, coordinate office administration, and contribute to a professional, confidential environment across the team.