PMO Project Coordinator: Prefabrication & Integration

Eaton Group

Sydney

On-site

AUD 70,000 - 95,000

Full time

2 days ago

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Job summary

Eaton is seeking a Project Coordinator for Prefabrication & Integration PMO in Australia to support the project management office across multiple departments and partners. You will coordinate POs, shipment scheduling, and project cost administration while maintaining schedules and documentation.

The role requires 2+ years in project coordination or procurement support, ERP systems experience (SAP PS/MM), and strong communication skills.

Qualifications

Trade, diploma or degree qualification in Business Administration, Project Management, Supply Chain, Logistics or a related discipline, or equivalent relevant industry experience.
At least two years of experience in project coordination, procurement administration or operations support within an electrical, manufacturing, construction or technical environment.
Experience with manufacturing, fabrication, modular packaging or multi-vendor equipment coordination is highly regarded.
Hands-on experience with enterprise resource planning systems, preferably SAP Project Systems and Materials Management.
Understanding of procurement workflows, purchase orders, invoicing, goods receipting and project cost administration.
Intermediate to advanced proficiency in Microsoft Office, including Outlook, Word, Excel and PowerPoint; experience with Microsoft Project, SharePoint, Visio and Adobe Acrobat is desirable.
Strong written and verbal communication skills, with the ability to work effectively across internal teams, suppliers and other stakeholders.

Responsibilities

Deliver project coordination and operational support in accordance with the Project Management Office Delivery Model.
Assist the Project Manager and Project Engineer(s) with complete project setup, kick-off readiness, baseline administration, and maintenance of project folders and systems.
Create purchase requisitions and purchase orders in Enterprise Resource Planning systems (SAP) for third-party fabricators, equipment vendors, and site subcontractors.
Manage and track free-issued internal equipment and components shipped to external equipment manufacturing facilities and third-party fabrication yards to ensure on-time and complete delivery.
Expedite long-lead materials and fabrication milestones with suppliers, maintaining updated delivery status logs.
Assist the Project Manager in tracking financial baselines, monthly cost commitments, and project expenditure against approved budgets.
Prepare and verify invoice billing milestone supporting documentation, ensuring timely customer invoicing and tracking customer payment status.
Coordinate goods receipting for manufacturing and external fabrication milestones and subcontractor services within the appropriate timeline of completed work.
Collect, verify, and archive proof of delivery documentation for equipment packages delivered to manufacturing locations and external fabrication facilities, as well as customer project sites.
Assist in organizing transport logistics, freight booking, site delivery notices, and specialized transport documentation alongside logistics teams.
Maintain and update project schedules, progress trackers, and issue logs to support weekly operational reviews and fortnightly project status reports.
Coordinate with document controllers and project engineers to ensure all factory test records, manuals, and compliance documentation are collated for handover packages.
Support site coordination activities, including booking induction appointments, submitting site access forms, and dispatching site tools or replacement items.
Follow through on project closeout processes, closing open purchase orders, resolving supplier payment discrepancies, and finalizing archiving per company procedures.