PMO Coordinator: Governance and Reporting Specialist

Electro Optic Systems; Canberra; Sur place; AUD 90 000 - 120 000; Plein temps

Résumé du poste

Electro Optic Systems in Canberra, ACT, is seeking a Program Support Officer to assist the assigned Program’s day-to-day operations, coordinating reporting, governance forums and portfolio activities. You will maintain registers and records, monitor deadlines, and support PMO frameworks, templates and tools while providing reliable support to the Program Manager and PMO Manager.

The role requires at least two years’ PMO experience, proficiency with MS Office and SharePoint, and the ability to

Qualifications

• At least two years’ experience in project, program or PMO coordination.
• Demonstrated experience supporting governance meetings, reporting cycles, actions, decisions, registers and controlled project documentation.
• Ability to collect, check and consolidate information from multiple stakeholders while maintaining accuracy, traceability and information quality.
• Strong organisation, prioritisation, follow-up and written communication skills.
• Confidence to identify incomplete submissions, follow up owners and escalate actions.
• Proficiency in Microsoft Excel, PowerPoint, Word, Outlook, Teams and SharePoint.
• Basic understanding of project-management concepts, including scope, schedule, cost, risk, issues, actions, changes, milestones and governance.
• Ability to work in an evolving environment where processes and systems are being developed or improved.
• Eligibility to obtain and maintain the required Australian Government security clearance.

Responsabilités

• PMO Coordination and Governance.
• Maintain the PMO calendar, reporting timetable, governance schedule and submission deadlines.
• Coordinate governance meetings, including agendas, papers, minutes, decisions and actions.
• Track actions and decisions, follow up owners and escalate overdue or blocked items.
• Program Reporting and Controls.
• Maintain portfolio registers for projects, milestones, risks, issues, dependencies, changes and lessons.
• Collect, check and consolidate project status information and governance packs.
• Follow up missing, inconsistent or outdated information and escalate unresolved gaps.
• Assurance and Compliance.
• Coordinate evidence and logistics for health checks, assurance reviews and audits.
• Track findings and corrective actions through to closure.
• Maintain complete, traceable records that meet PMO, quality, security and contractual requirements.
• Document and Information Management.
• Maintain controlled Program & PMO repositories, templates, procedures and records.
• Apply naming, version control, access and archiving requirements across approved platforms.
• PMO Improvement and Adoption.
• Support the rollout and adoption of PMO processes, standards, templates and tools.
• Coordinate related communications, workshops, training and implementation tracking.
• Gather feedback and recommend practical improvements to PMO activities.
• Stakeholder Support.
• Coordinate with project teams and functions to obtain required portfolio information.
• Provide timely follow-up, escalation and administrative support as directed by the PMO Manager.

Connaissances

Organisational skills

Written communication

Stakeholder coordination

Attention to detail

Scheduling and calendar management

Governance and reporting experience

Formation

Tertiary qualification in Business / Project Management / Engineering / Information Management

Outils

Microsoft Excel

PowerPoint

Word

Outlook

Teams

SharePoint

Description du poste

Electro Optic Systems in Canberra, ACT, is seeking a Program Support Officer to assist the assigned Program’s day-to-day operations, coordinating reporting, governance forums and portfolio activities. You will maintain registers and records, monitor deadlines, and support PMO frameworks, templates and tools while providing reliable support to the Program Manager and PMO Manager.

The role requires at least two years’ PMO experience, proficiency with MS Office and SharePoint, and the ability to