Planning & Resourcing Partner

MJD Recruitment Pty; Sydney; Hybrid; AUD 80,000 - 110,000; Full time

Job summary

MJD Recruitment Pty is seeking a focused Planning and Resourcing Partner to join our Sydney team. This role coordinates schedules, allocates resources and ensures nationwide delivery of programs and events.

You will work with the Planning and Resourcing Manager to keep operations running smoothly, anticipate needs, and support teams with timely information. The role offers hybrid working arrangements with up to three days remote per week and requires Australian Citizenship or Permanent

Qualifications

• Proven experience in scheduling, rostering, coordination or operations within a fast-paced environment.
• Exceptional organisational skills and attention to detail, with the ability to manage competing priorities.
• Strong stakeholder management skills and the confidence to communicate across all levels.
• Excellent written and verbal communication skills.
• Intermediate proficiency across Microsoft Office and experience using CRM or scheduling systems.
• A collaborative working style with a proactive, solutions-focused mindset.

Responsibilities

• Manage end-to-end scheduling and coordination of programs, courses and events across relevant systems.
• Coordinate room bookings and source external venues for offsite delivery.
• Manage weekly team rostering and maintain visibility of schedules and calendars.
• Identify scheduling conflicts and proactively resolve issues before they impact delivery.
• Assist with forecasting resource requirements for upcoming programs and events.
• Maintain scheduling reports and flag programs at risk of not meeting minimum attendance requirements.
• Coordinate schedules and resources across multiple internal teams.
• Support the planning and delivery of national events and programs.
• Identify opportunities to improve scheduling, rostering and operational processes.
• Ensure activities align with relevant regulatory and compliance requirements.

Skills

Scheduling

Rostering

Coordination

Operations

Stakeholder management

Microsoft Office

CRM systems

Communication

Problem solving

Tools

Microsoft Excel

Scheduling software

CRM systems

Job description

Full Job Description
MJD Recruitment is seeking a highly organised and detail-focused Planning and Resourcing Partner to join a well-established organisation based in Sydney. This is a key operational role focused on coordinating schedules, allocating resources and ensuring the seamless delivery of activities nationally.

Working closely with the Planning and Resourcing Manager, you’ll play a key role in keeping operations running smoothly, anticipating upcoming needs and ensuring teams have the information and support required to deliver effectively.

Key Responsibilities

• Manage end-to-end scheduling and coordination of programs, courses and events across relevant systems
• Coordinate room bookings and source external venues for offsite delivery
• Manage weekly team rostering and maintain visibility of schedules and calendars
• Identify scheduling conflicts and proactively resolve issues before they impact delivery
• Assist with forecasting resource requirements for upcoming programs and events
• Maintain scheduling reports and flag programs at risk of not meeting minimum attendance requirements
• Coordinate schedules and resources across multiple internal teams
• Support the planning and delivery of national events and programs
• Identify opportunities to improve scheduling, rostering and operational processes
• Ensure activities align with relevant regulatory and compliance requirements

About You

• Proven experience in scheduling, rostering, coordination or operations within a fast-paced environment
• Exceptional organisational skills and attention to detail, with the ability to manage competing priorities
• Strong stakeholder management skills and the confidence to communicate across all levels
• Excellent written and verbal communication skills
• Intermediate proficiency across Microsoft Office and experience using CRM or scheduling systems
• A collaborative working style with a proactive, solutions-focused mindset

The Opportunity

This is a fantastic opportunity for someone who enjoys bringing structure to complexity, solving scheduling challenges and keeping multiple moving parts running smoothly. You’ll play a central role in supporting national operations within a collaborative organisation, with the flexibility to work from home up to three days per week.

If you’re a motivated professional looking to join a respected, high-achieving team - we’d love to hear from you.

Please note: This is a full-time position, Australian Citizenship or Permanent Residency is required.