AO6/1 Program Scheduler

DFP Recruitment; Cairns Regional; On-site; AUD 90,000 - 120,000; Full time

Job summary

DFP Recruitment in Australia is seeking an experienced AO6 Program Scheduler to support planning, coordination and delivery of a diverse regional program portfolio.

You will monitor schedules, manage milestones, identify risks and collaborate with delivery teams to keep projects on track across multiple workstreams, with a focus on accuracy and timely communication.

Qualifications

• Experience in project scheduling or program coordination.
• Strong organisational skills to manage multiple priorities.
• Excellent communication and stakeholder engagement abilities.
• Experience identifying scheduling conflicts, risks and dependencies.
• High attention to detail and strong analytical capabilities.
• Ability to work collaboratively across multidisciplinary teams.

Responsibilities

• Maintain and update high-level project and program schedules.
• Monitor milestones, deliverables and key due dates.
• Identify schedule variances, delays and emerging risks.
• Review program updates and communicate with Delivery Teams.
• Facilitate Planning and Scheduling Meetings with Delivery Teams.
• Update and maintain the Field Staff Planning Calendar (FSPC).
• Assist with development and maintenance of project schedules.
• Collect, validate and analyse project information for scheduling.
• Respond to scheduling, planning and reporting enquiries.
• Support resource planning, apprentice coordination and regional delivery planning.

Skills

Project scheduling

Stakeholder engagement

Multitasking

Attention to detail

Analytical thinking

Collaborative teamwork

Job description

We are seeking an experienced Program Scheduler to support the successful planning, coordination and delivery of a diverse regional program portfolio. This role is ideal for a highly organised scheduling professional who thrives in a fast-paced environment and enjoys working closely with delivery teams to ensure projects remain on track.

About the Role

As the AO6 Program Scheduler, you will be responsible for maintaining continuity across key scheduling and resource planning functions while supporting the effective delivery of regional programs and projects.

You will play a critical role in monitoring project schedules, tracking milestones, identifying risks and supporting operational planning across multiple workstreams.

Key Responsibilities

• Maintain and update high-level project and program schedules.
• Monitor project milestones, deliverables and key due dates.
• Identify schedule variances, delays and emerging risks, escalating where required.
• Review program updates and communicate relevant information to Delivery Teams.
• Facilitate Planning and Scheduling Meetings with Delivery Teams.
• Update and maintain the Field Staff Planning Calendar (FSPC) following planning meetings.
• Assist with the development and ongoing maintenance of project schedules.
• Collect, validate and analyse project information for scheduling purposes.
• Respond to routine scheduling, planning and reporting enquiries.
• Support resource planning, apprentice coordination, work experience coordination and delivery planning activities across the region.

For further information please call Jacqui 07 3239 2***

About You

To be successful in this role, you will demonstrate:

• Previous experience in project scheduling, program coordination or workforce planning.
• Strong organisational skills with the ability to manage multiple priorities simultaneously.
• Excellent communication and stakeholder engagement skills.
• Experience identifying scheduling conflicts, risks and dependencies.
• High attention to detail and strong analytical capabilities.
• The ability to work collaboratively across multidisciplinary teams.

Applicants new to DFP may be asked to provide additional information including work rights status via a survey link – if requested, we ask that you provide this information in order to expedite your application.

DFP welcomes applications from Aboriginal and Torres Strait Islander people, people with diverse cultural and linguistic backgrounds and people with disability. In addition, DFP will provide reasonable adjustments for individuals with disability throughout the recruitment process. If you identify as a person with disability and require adjustments to the application, recruitment, selection and/or assessment process, please advise via***********@dfp.com.auor1300 337 ***and indicate your preferred method of communication (email, phone, text) so we can keep in touch and meet your accessibility needs.