Perth Project Administrator – Invoicing & Cost Control

Contract Resources; Western Australia; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Work-life balance

Training programs

Career growth opportunities

Job summary

Contract Resources is seeking a Project Administrator to support our Western Australian project team in Perth. The role focuses on setting up, tracking and reporting on projects with emphasis on invoicing, cost control and day-to-day administration.

You'll work with Project Managers and internal stakeholders, maintain JMS records, handle timesheets, data entry and reporting, and liaise with clients and suppliers to keep projects on track.

Qualifications

• Minimum 2+ years’ experience in a project administration role, ideally within a similar or heavy industry environment.
• Strong Microsoft Office skills, particularly Excel, along with general system/database experience.
• High attention to detail and accuracy in data entry and reporting.
• Strong communication skills, both written and verbal.
• Experience working with internal and external stakeholders in a service-focused environment.
• Ability to manage multiple tasks and meet deadlines.
• Understanding of project systems and processes (JMS experience advantageous).
• A proactive approach with the ability to identify improvements and support team outcomes.

Responsibilities

• Set up and maintain client jobs/contracts in JMS.
• Manage project invoicing and ensure accuracy of timesheets and data.
• Maintain project records, registers, and general data entry.
• Generate reports and provide admin support to Project Managers.
• Liaise with internal teams, clients, and suppliers.
• Assist with cost control reporting and tracking project performance.
• Support forecasting, budgeting, and identification of potential risks.
• Ensure contracts are set up correctly to enable accurate billing and reporting.
• Assist with end‑of‑month processes, reconciliations, and invoicing deadlines.
• Support continuous improvement of systems, processes, and reporting.

Skills

Attention to detail

Communication

Stakeholder management

Multiple tasks / deadlines

Data entry

Project administration experience

JMS experience

Tools

Microsoft Office Suite

Excel

Job description

Contract Resources is seeking a Project Administrator to support our Western Australian project team in Perth. The role focuses on setting up, tracking and reporting on projects with emphasis on invoicing, cost control and day-to-day administration.

You'll work with Project Managers and internal stakeholders, maintain JMS records, handle timesheets, data entry and reporting, and liaise with clients and suppliers to keep projects on track.