Project Administrator

Contract Resources; Western Australia; On-site; AUD 65,000 - 90,000; Full time

Benefits offered by this job

Work-life balance

Training programs

Career growth opportunities

Job summary

Contract Resources is seeking a Project Administrator to support our Western Australian project team in Perth. The role focuses on setting up, tracking and reporting on projects with emphasis on invoicing, cost control and day-to-day administration.

You'll work with Project Managers and internal stakeholders, maintain JMS records, handle timesheets, data entry and reporting, and liaise with clients and suppliers to keep projects on track.

Qualifications

• Minimum 2+ years’ experience in a project administration role, ideally within a similar or heavy industry environment.
• Strong Microsoft Office skills, particularly Excel, along with general system/database experience.
• High attention to detail and accuracy in data entry and reporting.
• Strong communication skills, both written and verbal.
• Experience working with internal and external stakeholders in a service-focused environment.
• Ability to manage multiple tasks and meet deadlines.
• Understanding of project systems and processes (JMS experience advantageous).
• A proactive approach with the ability to identify improvements and support team outcomes.

Responsibilities

• Set up and maintain client jobs/contracts in JMS.
• Manage project invoicing and ensure accuracy of timesheets and data.
• Maintain project records, registers, and general data entry.
• Generate reports and provide admin support to Project Managers.
• Liaise with internal teams, clients, and suppliers.
• Assist with cost control reporting and tracking project performance.
• Support forecasting, budgeting, and identification of potential risks.
• Ensure contracts are set up correctly to enable accurate billing and reporting.
• Assist with end‑of‑month processes, reconciliations, and invoicing deadlines.
• Support continuous improvement of systems, processes, and reporting.

Skills

Attention to detail

Communication

Stakeholder management

Multiple tasks / deadlines

Data entry

Project administration experience

JMS experience

Tools

Microsoft Office Suite

Excel

Job description

Project Administrator

• Mining / Oil & Gas / Utilities


• Perth


• Permanent / Full Time

21/10/2026

• Permanent Full-time opportunity

About Contract Resources

We are a global team of problem solvers setting new benchmarks through innovation and teamwork. Recognised by our signature red overalls, we unite diverse skills and perspectives to break barriers and deliver sustainable, cost-effective solutions. Here, every voice matters, and you’ll have the opportunity to advance in a safe, supportive environment.

On-site, we’re recognised for our commitment to the job and each other. Embracing diversity, we work shoulder-to-shoulder with one focus: Doing it better together to sustain a more productive future for all.

Since its establishment in 1989, Contract Resources (CR) has experienced impressive growth, expanding globally and becoming a leading provider of specialised industrial and mechanical services to refineries, petrochemical plants, and industrial plants. With offices strategically located in Australia, New Zealand, and the Middle East, we are well-positioned to take on projects for clients around the world.

About the Role

Due to the continued growth of the business, Contract Resources are seeking a Project Administrator to support our Western Australian project team. This role will work closely with Project Managers and internal stakeholders to ensure projects are set up, tracked, and reported on accurately, with a strong focus on invoicing, cost control, and day-to-day administrative support.

Role Accountabilities include:

• Set up and maintain client jobs/contracts in internal systems (JMS)


• Manage project invoicing and ensure accuracy of timesheets and data


• Maintain project records, registers, and general data entry


• Generate reports and provide admin support to Project Managers


• Liaise with internal teams, clients, and suppliers


• Assist with cost control reporting and tracking project performance


• Support forecasting, budgeting, and identification of potential risks


• Ensure contracts are set up correctly to enable accurate billing and reporting


• Assist with end‑of‑month processes, reconciliations, and invoicing deadlines


• Support continuous improvement of systems, processes, and reporting

Requirements & Experience Needed

• Minimum 2+ years’ experience in a project administration role, ideally within a similar or heavy industry environment


• Strong Microsoft Office skills, particularly Excel, along with general system/database experience


• High attention to detail and accuracy in data entry and reporting


• Strong communication skills, both written and verbal


• Experience working with internal and external stakeholders in a service-focused environment


• Ability to manage multiple tasks and meet deadlines


• Understanding of project systems and processes (JMS experience advantageous)


• A proactive approach with the ability to identify improvements and support team outcomes

Employee Benefits

• This is an excellent opportunity to become a part of a company that values work-life balance, fosters a sociable and collaborative atmosphere, and provides opportunities for skill development and career advancement.


• Our specialised training programs are tailored to the industry and sector, allowing you to develop your skills and unlock your full potential.


• Your ambition is the only limit to your career growth.

Diversity

Contract Resources is an equal opportunity employer and is committed to principles of diversity and inclusion. Applications from all nationalities, genders, and cultural backgrounds, including Aboriginal and Torres Strait Islanders are encouraged to apply. Please note, screening and interviews may take place prior to the advertised close date.

Below is a selection of Frequently Asked Questions. If your query is not answered below, feel free to contact us.

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