Perth-Based Project Administrator – Oil & Gas

Contract Resources; Western Australia; On-site; AUD 70,000 - 95,000; Full time

Job summary

Contract Resources is seeking a Project Administrator to support our Western Australian project team in Perth. You will help set up contracts, track progress, manage invoicing, and support cost control with accurate data entry and reporting.

Working closely with Project Managers and stakeholders, you’ll generate regular reports, maintain records, and assist with forecasting and budgeting. A proactive approach and strong Excel skills are essential for success.

Qualifications

• 2+ years in a project administration role, preferably in heavy industry.
• Strong MS Office skills, especially Excel; familiarity with databases.
• High attention to detail and data accuracy.
• Excellent written and verbal communication with internal/external stakeholders.

Responsibilities

• Set up and maintain client jobs/contracts in JMS
• Manage project invoicing and timesheet accuracy
• Maintain project records and data entry
• Generate reports and support Project Managers
• Coordinate with internal teams, clients, and suppliers
• Assist with cost control and forecasting
• Support budgeting and risk identification
• Ensure contracts enable accurate billing and reporting
• Support month-end processes and invoicing deadlines
• Contribute to system/process improvements

Skills

Project administration

MS Excel

Data entry

Stakeholder communication

Multitasking

Process improvement

Tools

JMS

MS Office

Database systems

Job description

Contract Resources is seeking a Project Administrator to support our Western Australian project team in Perth. You will help set up contracts, track progress, manage invoicing, and support cost control with accurate data entry and reporting.

Working closely with Project Managers and stakeholders, you’ll generate regular reports, maintain records, and assist with forecasting and budgeting. A proactive approach and strong Excel skills are essential for success.