Personal Assistant to the Company Director

Cato Brand Partners; Lancefield; On-site; AUD 65,000 - 90,000; Full time

Job summary

Cato Brand Partners in Victoria, near Lancefield, seeks a Personal Assistant to the Company Director to provide high-level support to the Chairman and Global Creative Director. You will manage correspondence, drafts, travel itineraries and meeting schedules, and assist with proposals and presentations across business and personal matters.

Ideal candidates will have polished communication, discretion, superb organisational skills, and proficiency in Microsoft Office; InDesign and Xero knowledge

Qualifications

• Verbal and written articulacy.
• Professional discretion.
• Strong time management skills.
• Excellent organisational skills.
• Knowledge of Microsoft Office applications.
• Knowledge of InDesign is desirable but not essential; training can be provided.
• Some after-hours availability for international client needs.

Responsibilities

• Monitoring and reporting correspondence and responding as required.
• Drafting communications on behalf of the Director.
• Organising travel and itineraries.
• Organising and planning meetings and managing the Director's diary.
• Conducting or preparing research for presentations and proposals.
• Preparing presentations and proposals under the Director's guidance.

Tools

Microsoft Office

Adobe InDesign

Xero

Job description

Personal Assistant to the Company Director

This is a key role in the company, providing one-to-one support for the Chairman and Global Creative Director at his home office near Lancefield. The role will offer administrative support such as monitoring the Director's correspondence, drafting communications on his behalf, planning and organising meetings and his travel, assisting with the preparation of proposals and presentations across both personal and business areas. The personal assistant will need to develop a deep understanding of the company and know who the key personnel are, as they are representing the most senior member of staff. You will have great interpersonal skills, be well-presented and professional and love organising and supporting at executive level.

Key responsibilities

• Monitoring and reporting correspondence through email, phone and responding if required
• Preparing communications on behalf of the Director
• Organising travel and itineraries
• Organising and planning meetings and running the Director's diary
• Conducting or preparing any research that the Director may require for presentations and proposals
• Preparing presentations and proposals under the Director's guidance

About you

• Verbal and written articulacy
• Professional discretion
• Well-developed time management skills
• Strong organisational skills
• Knowledge and competency in Microsoft Office applications
• Knowledge and competency in Adobe Creative Suite applications, especially InDesign, are desirable but not essential. Training in InDesign can be provided.
• Knowledge of Xero is desirable but not essential. Training can be provided.
• Some occasional need for after-hours work to meet international client and partner needs

About us

Cato Brand Partners has been telling global brand stories in more than 108 countries for 56 years. Born of design driven by ideas, we create communications that allow us to transcend cultural and language boundaries and make business strategy visible, compelling, relevant and measurable. Our team is made up of intelligent self-starters. We appreciate creativity, empathy and pride in a job well done. We value an open mind, real understanding and genuine commitment to effective communication.