Personal Assistant to Managing Director

Corporate Financial Services, LLC; North Sydney; On-site; AUD 70,000 - 110,000; Full time

Job summary

Corporate Financial Services, LLC in North Sydney is seeking an experienced Executive Assistant with the view of developing into an Office Manager role. You will be the trusted point of contact for the Managing Director, organising calendars, travel and correspondence.

This hands-on position requires superb organisation, discretion and reliability, with a proactive approach to prioritising tasks and a calm, solution-focused mindset to support both business and personal matters.

Qualifications

• Highly organised and exceptionally good at managing competing priorities.
• Energetic, proactive, resourceful and able to work with minimal supervision.
• Discreet and trustworthy, with a high level of integrity.
• Calm under pressure and able to adapt to changing priorities.
• Practical and solutions-focused.
• Comfortable handling both business and personal matters.
• Willing to take ownership and see tasks through from start to finish.

Responsibilities

• Managing the MD's diary, appointments and schedule
• Coordinating meetings, travel, accommodation and events
• Preparing correspondence, documents, reports and presentations
• Managing emails and assisting with follow-up and prioritisation
• Liaising with staff, clients, suppliers, external advisers & managing all household matters
• Anticipating the General Manager's needs and proactively addressing issues before they become problems

Skills

Organizational skills

Proactive

Discretion

Calm under pressure

Solutions-focused

Microsoft Office proficiency

Education

Tools

Microsoft Office

Job description

A very busy finance brokerage house is looking for an EA with the view of developing into an office manager role. This is a great opportunity for someone to control their own destiny within a rapidly growing business

This is a varied and hands-on role suited to someone who enjoys being the person who keeps things organised, follows matters through to completion and makes life easier for the person they support.

You will work closely with the Managing Director and become a trusted point of contact, managing competing priorities, coordinating appointments and commitments, handling correspondence and assisting with both day-to-day business requirements and personal affairs.

Key Responsibilities

• Managing the MD's diary, appointments and schedule
• Coordinating meetings, travel, accommodation and events
• Preparing correspondence, documents, reports and presentations
• Managing emails and assisting with follow-up and prioritisation
• Liaising with staff, clients, suppliers, external advisers & managing all household matters
• Anticipating the General Manager's needs and proactively addressing issues before they become problems

About You

• Highly organised and exceptionally good at managing competing priorities
• Energetic, proactive, resourceful and able to work with minimal supervision
• Discreet and trustworthy, with a high level of integrity
• Calm under pressure and able to adapt to changing priorities
• Practical and solutions-focused
• Comfortable handling both business and personal matters
• Digitally savvy and confident using Microsoft Office and other business systems
• Willing to take ownership and see tasks through from start to finish

Experience

Previous experience as a Personal Assistant, Executive Assistant, Executive Coordinator, Office Manager or similar role will be highly regarded, but not essential.

More important than a particular qualification is your ability to demonstrate judgement, discretion, initiative and reliability.