Personal Assistant - 12 month contract

Pitcher Partners; Sydney; On-site; AUD 55,000 - 70,000; Full time

Job summary

Pitcher Partners Sydney is seeking a Personal Assistant to support three partners within our business advisory and assurance team. This 12-month contract role focuses on diary management, travel coordination, meeting preparation, and high-level administration.

You will handle confidential information with discretion, coordinate events and client engagements, and contribute to business development efforts while maintaining CRM records.

Qualifications

• 5+ years' experience supporting a senior executive, Partner, Director, or C-suite leader.
• Experience managing conferences, events, or executive functions.
• Professional services experience highly desirable.
• Outstanding verbal and written communication skills.
• Meticulous attention to detail and strong business acumen.
• Ability to work flexible hours to meet partner needs.
• Maturity to manage multiple partner mandates.

Responsibilities

• Manage the Partner's diary, appointments, and meeting schedules.
• Coordinate meetings, agendas, and briefing materials.
• Screen and respond to emails and correspondence.
• Prepare presentations, reports, proposals, and documents.
• Manage confidential information with discretion.
• Organise domestic and international travel.
• Coordinate conferences, client events, and speaker engagements.
• Maintain CRM records and project deadlines.
• Support business development activities and marketing promotions.
• Travel expenses reconciliation.

Skills

Executive support

Event management

Professional services

Communication

Attention to detail

Can-do attitude

Flexible hours

Maturity

Job description

Pitcher Partners Sydney is a Professional Chartered Accounting firm located in the heart of the CBD. We are leading network of independent firms, working together to enable growth and ambition for our clients and our people.

When you join Pitcher Partners, you're joining a team with heart. We support each other. We learn together. We're deliberate about fostering relationships that nourish and empower every individual, and we're excited by what's possible. We know some of the best new ideas come in the form of curious, talented people we haven't met yet. Perhaps you're one of them.

We have an excellent opportunity for 12-month contract for a Personal Assistant to look after 3 of our business advisory & assurance partners.

The Role:

You will support 3 of our partners within our business advisory & assurance team.

Key responsibilities include:

• Manage the Partner's diary, appointments, and meeting schedules.


• Coordinate internal and external meetings, including preparation of agendas and briefing materials.


• Screen, prioritise, and respond to emails and correspondence.


• Prepare presentations, reports, proposals, and meeting documentation.


• Manage confidential and sensitive information with discretion.

Travel Management

• Organise domestic and international travel arrangements.


• Coordinate flights, accommodation, ground transport, visas, travel insurance, and itineraries.


• Maintain detailed travel schedules and provide real-time support while travelling.


• Manage travel expenses and reconciliations.

Conference & Event Management

• Coordinate conferences, workshops, client events, and speaking engagements.


• Liaise with venues, suppliers, sponsors, speakers, and attendees.


• Manage event registrations and attendee communications.

Project & Business Support:

• Assist with business development activities.


• Track action items and follow up on commitments.


• Support marketing initiatives and conference promotions.


• Maintain contact databases and CRM records.


• Coordinate deadlines across multiple projects and engagements.

What we are looking for:

• 5+ years' experience supporting a senior executive, Partner, Director, or C-suite leader.


• Experience managing conferences, events, or executive functions.


• Professional services experience highly desirable.


• Outstanding verbal and written communication skills


• Meticulous attention to detail, outstanding business acumen and a superior sense of ownership and \"Can-do-attitude\"


• Capacity to work flexible hours to meet the changing demands of the Partners.


• The maturity to manage the individual mandates of the Partners.

Interested?

At Pitcher Partners we believe success is better shared. That's why we invest in the future of every person who works with us, and a culture that supports us all. This is great opportunity for someone looking for a 12 month contract.