People Relations Assistant

Citipointe Christian College; Brisbane; In loco; AUD 42.000 - 52.000; Part-time

Descrizione del lavoro

Citipointe Christian College in Brisbane seeks a part-time People Relations Assistant (0.6 FTE) to support the People Relations Department with recruitment administration, onboarding, compliance, and records management using Martian Logic.

Working with the People Relations Manager, you will coordinate employee lifecycle processes, maintain confidential records, handle inquiries, and assist with Blue Card and QCT registration compliance.

Competenze

• Previous experience in HR, People & Culture, recruitment, or admin support.
• Experience using HR information systems and employee management databases.
• Strong administrative, organizational, and data management skills with high computer literacy.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to manage competing priorities and maintain confidentiality.
• Preferred: tertiary qualification in HR or related discipline.

Mansioni

• Support recruitment activities through Martian Logic, including job advertisements, candidate communications, interview coordination, and progression of applicants.
• Facilitate recruitment and onboarding processes within Martian Logic, ensuring candidate and employee records are accurate, complete, and up to date.
• Coordinate onboarding activities to ensure new employees are prepared, equipped, and compliant for commencement.
• Facilitate offboarding activities, including managing employee separations and ensuring all offboarding requirements are completed.
• Assist in maintaining a positive employee experience throughout all stages of employment.
• Maintain and secure employee information, compliance records, and supporting documentation.
• Process timesheets and follow up approvals where required.
• Respond to employee enquiries from current and former staff.
• Support Blue Card compliance and QCT registration processes in conjunction with the Office Manager.
• Assist with preparation, filing, and management of People Relations documentation and correspondence.
• Liaise with leaders across the College to support People Relations processes and ensure timely completion of employment-related documentation.

Conoscenze

HR information systems

Recruitment administration

Administrative support

Confidentiality handling

Data management

Formazione

Tertiary qualification in HR or related discipline

Strumenti

Martian Logic

HRIS

Descrizione del lavoro

Established in 1978, Citipointe Christian College is a leading independent, co-educational Christian college located in Carindale, in Brisbane’s south-east. With a student body of approximately 1,850, Citipointe is committed to providing a Christ-centred education marked by academic excellence, personal care, and a strong sense of community.

At Citipointe, we are called to excellence in education. We integrate faith and learning in a holistic way, equipping students with the values, knowledge, and character they need to flourish in life and make a meaningful contribution to the world. Grounded in our Christian faith, we inspire students to achieve their personal best and become people of Faith, Integrity, Respect and Excellence to influence our world for good and for God.

Position Summary:

The People Relations Assistant is a part-time (0.6 FTE) position that plays an important role in supporting the day-to-day operations of the People Relations Department. Working closely with the People Relations Manager, this position provides administrative and coordination support across the employee lifecycle, with a particular focus on recruitment administration, onboarding, compliance, employee records management, and supporting workflows through the College's Human Resource Information System, Martian Logic.

This role is well-suited to a highly organised and detail-oriented professional who enjoys working with people and is passionate about delivering exceptional service. The People Relations Assistant contributes to creating a positive employee experience while ensuring that employment records, processes, and documentation are maintained accurately and confidentially.

Employment Information:

• This is a permanent part-time position, working 0.6 FTE.
• Working days and hours will be negotiated with the successful applicant to meet departmental needs.

Key Responsibilities:

Employee Lifecycle Support

• Support recruitment activities through the College's Human Resource Information System (HRIS), Martian Logic, including job advertisements, candidate communications, interview coordination, and progression of applicants through recruitment workflows.
• Facilitate recruitment and onboarding processes within Martian Logic, ensuring candidate and employee records are accurate, complete, and up to date.
• Coordinate onboarding activities to ensure new employees are suitably prepared, equipped, and compliant for commencement.
• Facilitate offboarding activities, including managing employee separations and ensuring all offboarding requirements are completed.
• Assist in maintaining a positive employee experience throughout all stages of employment.

People Relations Administration

• Ensure employee information, compliance records, and supporting documentation are stored and maintained accurately.
• Ensure timesheets are entered and processed in a timely manner and follow up approvals where required.
• Respond to, or facilitate responses to, employee enquiries from current and former staff.
• Support the administration and ongoing management of Blue Card compliance in conjunction with the Office Manager.
• Support Queensland College of Teachers (QCT) registration compliance and verification processes in conjunction with the Data Input Officer.
• Assist with the preparation, filing, and management of People Relations documentation and correspondence.
• Liaise with leaders and managers across the College to support People Relations processes, provide administrative guidance, and ensure timely completion of employment-related documentation and workflows.
• Perform general administrative and clerical duties to support the efficient operation of the department.
• Maintain strict confidentiality and professionalism in relation to all employee information, records, and People Relations matters.

Compliance and Record Management

• Support the College's compliance with relevant employment legislation, regulations, and statutory obligations.
• Ensure employee records and documents are accurate, complete, and maintained in accordance with College policies and legislative requirements.
• Assist with employment-related audits and reporting activities as required.
• Contribute to the continuous improvement of People Relations systems, processes, and administrative practices.

Collaboration and Service Excellence

• Build positive and professional relationships with staff across all areas of the College.
• Liaise effectively with leaders, employees, applicants, and external stakeholders as required.
• Contribute positively to team effectiveness through collaboration, flexibility, and a service-focused approach.
• Support the delivery of People Relations initiatives and projects as directed by the People Relations Manager.

Requirements:

• Previous experience in a Human Resources, People & Culture, recruitment, or administrative support role.
• Experience using HR information systems and employee management databases.
• Strong administration, organisational, and data management skills with a high level of computer literacy.
• Excellent interpersonal, written, and verbal communication skills.
• Ability to manage competing priorities, maintain a high level of accuracy, and work effectively within a team environment.
• Demonstrated ability to maintain confidentiality and exercise discretion when handling sensitive information.
• Applied knowledge of employment legislation and compliance requirements.
• Relevant tertiary qualification in Human Resources or a related discipline (preferred).
• Demonstrated Christian faith, regular involvement in a church community,
• Current Blue Card, or eligibility to obtain and maintain one.
• Written, current Pastoral Reference on church letterhead.

Employment Information Collection Notice

In applying for this position, applicants will be providing Citipointe Christian College with personal information. The College is committed to protecting the privacy and confidentiality of all applicants in accordance with the Australian Privacy Principles under the Privacy Act 1988 (Cth).

The information collected may include details provided in your application, obtained during interviews, from your nominated referees, and from other inquiries made as part of the selection process. This information will only be used for recruitment and selection purposes.

In the course of this process, the College may contact third parties such as referees or background check providers and may disclose relevant personal information as part of verifying qualifications, work history, and suitability for the role.

All personal information will be stored securely and accessed only by those directly involved in the recruitment process. If your application is unsuccessful, your information will be retained for a limited period and then securely destroyed or de-identified, unless you consent to its retention for future opportunities.

You may request access to your personal information held by the College and request corrections where necessary by contacting our People Relations Department.